Bookkeeper & Admin Assistant

Freddie Mac; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

A family-owned residential design-build firm seeks a detail-oriented Bookkeeper & Admin Assistant to support financial and operational functions. Responsible for managing accounts payable/receivable and coordinating office operations, this role offers growth opportunities in a collaborative environment.

Benefits

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Collaborative and supportive work environment.

Qualifications

• 2+ years of bookkeeping experience, ideally within a small business or construction/design environment.
• Familiarity with operational or administrative roles is a plus.
• Exceptional organizational and time-management abilities.

Responsibilities

• Manage accounts payable and receivable, including invoicing and tracking payments.
• Coordinate office operations, including supply management and vendor communications.
• Assist with preparing financial data for tax filings and audits.

Skills

Organization

Time Management

Communication

Education

Associate's or Bachelor's degree in Accounting, Business Administration, or a related field

Tools

QuickBooks

Microsoft Office Suite

Project Management Tools or CRM Software

Job description

Job Title: Bookkeeper & Admin Assistant

Company: Confidential Residential Design-Build Firm

Location: Remote

About Us:
We are a family-owned and operated residential design-build firm with over 30 years of experience in the Pacific Northwest and beyond. Our team specializes in creating bespoke residences that reflect our clients' visions, with a commitment to quality, integrity, and craftsmanship. Our seamless design-build approach ensures projects are executed from concept to completion with exceptional attention to detail.

Position Overview:
We are seeking a detail-oriented and organized individual to serve as a Bookkeeper & Admin Assistant, supporting the financial and operational functions of our growing design-build firm. The ideal candidate will have experience in bookkeeping, a knack for organization, and the ability to multitask effectively in a dynamic work environment.

Key Responsibilities:
Bookkeeping Duties:

• Manage accounts payable and receivable, including invoicing, tracking payments, and reconciling accounts.
• Process payroll and ensure compliance with all applicable tax and labor laws.
• Maintain accurate financial records, including preparing monthly financial reports.
• Track project budgets and expenses to ensure alignment with forecasts.
• Assist with preparing financial data for tax filings and audits.

Operations Support:

• Coordinate office operations, including supply management and vendor communications.
• Maintain project schedules and assist with resource allocation to meet deadlines.
• Organize and maintain digital and physical records, including contracts, invoices, and other project-related documents.
• Assist in tracking client communications and scheduling meetings or site visits.
• Support human resources functions, such as onboarding new team members and maintaining employee records.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• Experience:
  • 2+ years of bookkeeping experience, ideally within a small business or construction/design environment.
  • Familiarity with operational or administrative roles is a plus.
• Technical Skills:
  • Proficiency in QuickBooks or similar accounting software.
  • Strong skills in Microsoft Office Suite, particularly Excel.
  • Experience with project management tools or CRM software is a bonus.
• Soft Skills:
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Ability to adapt to changing priorities and work independently or as part of a team.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.