Bookkeeper 1, School

TrulyHired; Florida; On-site; USD 42,000 - 56,000; Full time

Job summary

TrulyHired is seeking a School Bookkeeper 1 to maintain financial records for a school site, under the principal's supervision, handling activity funds and supply budgets.

The role emphasizes accuracy, adherence to district procedures, and collaboration with auditors. Strong computer skills, basic spreadsheets, and ability to compose correspondence are helpful; this is an on-site position with district policies.

Responsibilities

• Maintains school financial records, including generalized and specialized files.
• Maintains district-prescribed accounting and internal control procedures over school activity funds.
• Ensures adherence to established procedures, including receipting onsite funds, prepares deposits, and processes deposits to the bank.
• Prepares checks for disbursements based on approved requisitions.
• Reconciles monthly bank statements and financial data for review by principal and Internal Auditing.
• Monitors financial procedures with individuals responsible for school site financial operations within district guidelines.
• Processes and monitors purchase orders and purchasing card transactions; receives/distributes supplies and textbooks in the prescribed system.
• Answers telephones and takes messages; uses district email; composes moderately complex correspondence for signature.
• Answers inquiries interpreting financial policies and procedures; performs basic computer skills.
• Performs other duties as assigned.

Job description

Job Description

Summary: The School Bookkeeper 1 will perform bookkeeping and related accounting functions in the preparation and maintenance of financial records of a school site. Under the supervision of the school principal, the School Bookkeeper 1 will perform duties associated with the effective financial operation of the school for the school activity fund as well as the school's supply budgets. Internal and external audits will play a role in employee evaluation.

District Expectations

• Demonstrate regular and predictable attention to the work.
• Support the district's vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities

• Maintains school financial records, including generalized and specialized files.
• Maintains district-prescribed accounting and internal control procedures over school activity funds.
• Ensures adherence to established procedures, including receipting onsite funds (e.g., ticket sales, yearbook purchases, field trips, fundraisers); prepares deposits; ensures deposits are submitted to the bank within established timeframes.
• Prepares checks for disbursements based on approved check requisitions.
• Reconciles monthly bank statements and financial data for principal's and Internal Auditing's review.
• Monitors financial procedures with individuals responsible for school site financial operations within district guidelines (e.g., student activities, fundraisers, bookstore, athletic department, and student clubs).
• Processes and monitors purchase orders and purchasing card (P-card) transactions; receives/distributes all supplies, equipment, and textbooks in the prescribed computer system in accordance with district policies and procedures.
• Answers telephones and takes messages as appropriate.
• Utilizes district-provided email for day-to-day work-related correspondence.
• Composes moderately complex correspondence for principal's signature.
• Answers inquiries requiring interpretation of organization's financial policy and procedures.
• Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
• Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other Information

Dependability

Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Cooperation

Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service

Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality

Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology

Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.