BOOKKEEPER

St. Timothy; Mesa (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

St. Timothy Catholic Church in Mesa, AZ seeks a skilled Finance Administrator to manage accounts payable/receivable, payroll, and financial records for parish programs.

You will collaborate with staff and volunteers, ensure timely reporting, and support audits while maintaining confidentiality and adherence to church policies. You will also oversee monthly reconciliations, credit card activity, and documentation for audits.

Qualifications

• 5+ years of finance or business experience
• Non-profit or church experience preferred
• Excellent oral and written communication
• Strong Excel and QuickBooks proficiency
• Ability to multitask and maintain confidentiality

Responsibilities

• Maintain good public relations with Parish and surrounding community
• Collaborate with St. Timothy staff and ministry coordinators
• Meet assigned deadlines
• Respond to phone calls and emails promptly
• Assist with weekly collection: count, record, deposit revenue
• Reconcile credit card receipts and follow up on discrepancies
• Prepare weekly accounts payable
• Oversee accounts receivable for parish programs and events
• Assist with payroll administration
• Maintain accurate financial records and supporting documentation
• Maintain organized electronic and physical financial files
• Prepare documentation for audits or financial reviews
• Monitor past-due receivables and follow up as directed
• Attend required meetings
• Complete annual Safe Environment Training
• Adhere to Diocese of Phoenix and St. Timothy policies
• Perform other tasks as directed by Director of Finance/Pastor

Skills

Finance experience

Public relations

Communication skills

Team collaboration

Tools

QuickBooks

Microsoft Excel

Job description

Description

• Maintain good public relations with Parish and surrounding community
• Work collaboratively with St. Timothy staff and ministry coordinators
• Meet assigned deadlines
• Respond to all phone calls and emails in a timely manner
• Assists with weekly collection (counting, recording, and depositing of all revenue)
• Credit Card reconciliations and follow up on missing receipts or discrepancies
• Prepare weekly Accounts Payable
• Oversee Accounts Receivable, including preschool, catechetical and youth programs, and payment plans for Parish events and activities as needed
• Assist with payroll administration
• Maintain accurate financial records and supporting documentation
• Maintain organized electronic and physical financial files
• Assist with preparing documentation for audits or financial reviews
• Monitor outstanding receivables and follow up on past-due balances as directed
• Attend meetings as required
• Participate in required annual Safe Environment Training
• Adhere to personnel practices and policies of the Diocese of Phoenix and St. Timothy Catholic Church
• Perform any tasks deemed necessary by Director of Finance, Pastor or his delegate

Requirements

• Practicing Catholic in good standing with the Church is preferred
• 5+ years equivalent experience in finance or business, preferably in a Church or non-profit setting but not required
• Demonstrate excellent oral/written communication and interpersonal skills
• Working knowledge of QuickBooks and highly proficient in Microsoft Excel
• Professional demeanor and appearance
• Ability to work well with staff and volunteers in a team environment
• Ability to work independently, with minimal supervision and frequent interruptions
• Demonstrated integrity, discretion, and ability to maintain confidentiality
• Ability to multi-task
• Excellent organizational, time management, and problem-solving skills
• Ability to bend, lift, push and/or pull up to 25 pounds and reach overhead
• Commitment to responsible financial stewardship and the mission of St. Timothy Catholic Church