BOOKKEEPER

Handcrafted Restaurants Group; Kihei (HI); On-site; USD 30,307 - 35,817; Full time

Job summary

Handcrafted Restaurants Group in Kihei, HI is looking for a dedicated administrative support staff member responsible for financial reporting and daily sales support. Key responsibilities include reconciling sales and labor reports, assisting with office operations, and ensuring compliance with recordkeeping policies.

The ideal applicant should possess strong communication and organizational skills, along with proficiency in software tools like Microsoft Office and Aloha. An energetic demeanor and a focus on customer service is essential.

Qualifications

• Ability to take care of the customers’ needs while following company procedures.
• Ability to complete assigned tasks under stressful situations.
• Ability to work safely by following all safety policies and procedures.
• Ability to communicate effectively with coworkers, guests, and management to ensure all needs are met.
• Ability to influence others to perform their jobs effectively and to be responsible for making decisions.

Responsibilities

• Reconcile daily sales, labor, service charges and tips.
• Assist in recording and maintaining daily sales report imports.
• Provide general office support including answering phones and emails.
• Audit and correct timekeeping records.
• Assist Office Manager and HR Coordinator with various administrative tasks.

Skills

Customer Oriented

Working Under Pressure

Safety

Communication

Leadership

Management Skills

Goal Oriented

Teamwork Abilities

Coaching and Development

Response to Direction

Friendly & Energetic

Tools

Microsoft Office

Sage

Aloha

Job description

Job Details

• Location: The Beach House Maui - Kihei, HI 96753
• Salary Range: $22.00 - $26.00 hourly

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Financial Reporting & Daily Sales Support

• Reconcile daily sales, labor, service charges and tip pool activity, including preparation of cash, credit card, and gift card deposits, and review of service checkouts, comps, voids, discounts, and vouchers. Including Manager Promo tracking.
• Prepare and handoff of cash deposits on courier days, and help issue and reconcile daily banks in line with company procedures.
• Assist in recording and maintaining all daily sales report imports, payments, and receivables in accounting software, in a timely manner to ensure accurate cash flow reporting. Communicate daily discrepancies through appropriate systems such as communication log.
• Enter daily sales and labor data into reporting systems and assist in preparing reports as needed.
• Maintain accurate records of daily sales, deposits, and payroll documentation as directed.

Office & Administrative Support

• Entering new employees into all applicable systems (Paycom, Aloha, HotSchedules) as directed by the Office Manager and HR Coordinator.
• Assist in entering vendor invoices and credits promptly and accurately in accounting system.
• Assist in weekly check runs as needed.
• Provide general office support including answering phones and emails, directing calls, taking messages, answering general guest questions or making reservations, disseminating or explaining information, checking mail, maintaining office supplies, organizing office space, and training new employees as needed.
• Assist with equipment operations and troubleshooting problems involving office equipment, such as computers, internet, phone, printers/copying machine.

Reporting & Compliance

• Audit and correct timekeeping records.
• Support compliance with recordkeeping policies to ensure documentation is complete and organized.

General Office & Team Support

• Assist Office Manager, HR Coordinator, and Support Office with various administrative tasks and projects as needed to support store-level and company-wide operations.
• Assist in ensuring the restaurant remains in compliance with recordkeeping requirements, including timely completion and storage of Daily Sales and Labor Reports, employee timekeeping card backups, daily checkouts, and payroll documentation, and vendor invoices.
• Work with rest of office staff to ensure office organization and cleanliness.
• Report for work on time and uphold expectations for attendance, uniform and professional conduct. Regular attendance is an essential function of this job.
• Maintain confidentiality and protect access to sensitive information, including company data, employee records, and customer details, by following all protocols and preventing unauthorized access or disclosure.
• Demonstrate job competencies by successfully assisting in completing and passing all components of the company’s bi-annual audit.
• Other duties as assigned.

Qualifications

Competency Statements

• Customer Oriented – Ability to take care of the customers’ needs while following company procedures.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.
• Safety – Ability to work safely by following all safety policies and procedures.
• Communication – Ability to communicate effectively with coworkers, guests, and management to ensure all needs are met.
• Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
• Management Skills – Ability to organize and direct oneself and effectively supervise others.
• Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.
• Teamwork Abilities – Ability to work together with a team in a positive manner to achieve a common goal.
• Coaching and Development – Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Response to Direction – Receive and follow directions from supervisors.
• Friendly & Energetic – Ability to exhibit a cheerful demeanor towards others and bring positive energy to the performance of the task.
• Neat & Well Groomed

Skills & Abilities

• Computer Skills: Knowledge of Microsoft Office, Sage, Aloha; aptitude to learn new computer software.

Physical Demands

• Stand – Frequently
• Walk – Frequently
• Sit – Constantly
• Manually Manipulate – Frequently
• Reach Outward – Frequently
• Reach Above Shoulder – Frequently
• Climb – Frequently
• Squat or Kneel – Frequently
• Bend – Frequently
• Grasp – Frequently
• Speak – Constantly

Lift/Carry: 11-20 lbs – Frequently; 21-50 lbs – Occasionally

Push/Pull: 13-25 lbs – Frequently; 26-40 lbs – Occasionally

Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth)
• Sense of Sound – Hear verbal requests made by guests, coworkers, and managers
• Sense of Smell
• Sense of Taste
• Sense of Touch
• Ability to wear Personal Protective Equipment (PPE) – Non-slip shoes, wear a back belt if lifting more than 25 lbs.

Work Environment

• Fast paced, high-energy, moderately noisy environment containing multiple personality types. Can become crowded and can become high-pressure.