Bookkeeper

GovFirst; Hampton (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

GovFirst in Hampton, VA seeks a detail-oriented Bookkeeper to support financial, payroll, billing, and administrative operations.

The successful candidate will maintain financial records, process timesheets, assist with client invoicing, and coordinate onboarding with the corporate office, ensuring accuracy and compliance across multiple projects.

Qualifications

• Minimum of two years in administrative support in a professional office.
• Bookkeeping experience with payroll, budgeting, and financial reporting.
• Familiarity with business databases such as Claris FileMaker or Microsoft Access.
• Advanced proficiency in Microsoft Excel and core Office apps.
• Strong written and verbal communication, and time management.

Responsibilities

• Maintain accurate financial records, payroll, invoicing, and project reporting.
• Enter and maintain employee records, timesheets, and related data.
• Prepare, review, and finalize monthly client invoices.
• Coordinate onboarding and new-hire documentation with the corporate office.
• Develop reports from the project database to support compliance and management.
• Assist with benefits questions and personnel documentation.

Skills

Attention to detail

Organizational skills

Time management

Verbal and written communication

Ten-key data entry

Education

High School Diploma or GED

Bachelor's degree in Business, Accounting, Finance, Data Science, or related field

Tools

Claris FileMaker

Microsoft Access

Microsoft Excel

Microsoft Office

Job description

Hampton, United States

GovFirst is seeking a detail-oriented and organized Bookkeeper to support financial, payroll, billing, and administrative operations in Hampton, VA.

The successful candidate is responsible for:

• Maintaining accurate financial records,supporting payroll and invoicing processes,coordinating personnel documentation, andassisting with project compliance and reporting.
  
• Facilitate new hire documentation and onboarding in coordination with the corporate office.
  
• Enter and maintain employee records, salary information, access badge information, personnel photos, and related data in the project database.
  
• Collect, review, and enter employee timesheets from multiple project locations and subcontractors.
  
• Verify timesheets against supervisor reports and resolve payroll discrepancies.
  
• Maintain labor charge codes within the corporate payroll system.
  
• Assist employees with benefits-related questions and personnel documentation.
  
• Maintain personnel, client, and subcontractor contact lists.
  
• Assemble labor, subcontractor, equipment, and project cost information for client billing.
  
• Perform detailed cost calculations and maintain accurate financial records within the project database.
  
• Prepare, review, and assist in finalizing monthly client invoices.
  
• Coordinate updates to labor charge codes and direct project expenses with clients, subcontractors, and the corporate office.
  
• Maintain billing, payroll, and holiday calendars.
  
• Submit and reconcile expense reports.
  
• Develop and generate reports using the project database to support contract compliance, project management, and financial reporting.
  
• Compile project safety metrics and assist with compliance reporting.
  
• Assist with compliance with federal, state, and local regulations.
  
• File required reports and recommend corrective actions when necessary.
  
• Prepare regularly scheduled management reports and supporting documentation.
  
• Answer and direct incoming phone calls.
  
• Organize meetings, appointments, and project schedules.
  
• Produce and distribute correspondence, reports, forms, letters, and project documentation.
  
• Develop and maintain organized filing systems.
  
• Order office supplies, equipment, and services as authorized.
  
• Provide general administrative support to project staff, clients, subcontractors, and the public.
  
• Respond to inquiries and provide requested information professionally.
  
• Manage multiple projects and deadlines simultaneously.
  
• Perform additional duties as assigned by supervisors or the USF Senior Project Manager.
  

Requirements

Required Qualifications:

Minimum of two (2) years of administrative support experience in a professional office environment.

Previous bookkeeping experience with working knowledge of payroll, budgeting, accounting principles, and financial reporting.

Familiarity with financial and project databases such as Claris FileMaker, Microsoft Access, or similar systems.

Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel, including complex formulas and functions.

Strong ten-key data entry and keyboarding skills.

Knowledge of Virginia employee benefits programs and state personnel policies preferred.

Strong written and verbal communication skills.

Excellent organizational, analytical, and time management skills.

Ability to manage multiple priorities while maintaining a high level of accuracy.

Strong customer service skills and ability to work effectively with employees, subcontractors, clients, and management.

Required Education & Credentials:

High School Diploma or GED required.

Bachelor's degree in Business, Accounting, Finance, Data Science, or a related field preferred.

Required Work Authorization:

Must be a U.S. Citizen.

Required Licenses, Certifications & Screening:

Valid Virginia Driver's License in good standing required.

Must be at least 18 years of age.

Fingerprint-based Criminal History Records Check (CHRC) required.

GovFirst is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.