Booking Manager

ASM Global; Kennewick (WA); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

Paid vacation

401k plan

Job summary

Legends Global seeks a Booking Manager to develop events at Toyota Arena and ONT Field. You will work with agents, managers, promoters, and producers to keep a full events calendar, while building relationships and negotiating deals to maximize venue occupancy.

Ideal candidates have 3+ years booking large-scale events, strong organizational skills, and a deep understanding of the music/performance industry. This position offers competitive compensation and comprehensive benefits.

Qualifications

• Bachelor’s degree or equivalent in Business, Advertising or Marketing or related field.
• Minimum of three years experience booking large-scale events and collaborating with agents/promoters.

Responsibilities

• Book and develop events at Toyota Arena and ONT Field.
• Establish and maintain relationships with touring industry professionals (agents, managers, promoters, producers).
• Manage booking calendar including adding, editing, and removing events and holds.
• Prepare data to support booking efforts for various events.
• Collaborate on creating memorable venue experiences for artists and tour personnel.
• Attend industry conferences to gain knowledge and build relationships.
• Generate new business through cold-calling and attendance at industry events.
• Monitor ticket counts and final show counts.
• Maintain event folders with contracts, insurance, and correspondence.
• Assist in promoter guides and promotional materials.
• Coordinate with venue departments to maintain collaboration.
• Promote use of venue spaces to increase bookings.
• Negotiate deal points in venue licenses when needed.
• Maintain client relationships for repeat business.
• Assist with annual operating calendar and revenue projections.
• Conduct post-event reviews and analyses.
• Represent the booking team at live events.
• Provide administrative support as needed.
• Process confidential documents.
• Maintain venue records.

Skills

Excellent communication

Organizational skills

Interpersonal skills

Industry knowledge (music/performance)

Professional presentation

MS Office proficiency

Confidential information handling

Team collaboration

Problem anticipation

Customer service

Ability to work under pressure

Education

Bachelor’s degree in Business/Advertising/Marketing

Equivalent combination of education/experience

3+ years booking large-scale events

Tools

Microsoft Office

Job description

Position Title: Booking Manager

Department: Booking

Reports To: Director of Booking

Compensation: $90,000- $105,000 based on experience

Classification: Salary, Exempt

Location: Toyota Arena

LEGENDS GLOBAL

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

The primary responsibilities are to book and develop events at Toyota Arena and ONT Field. Candidate must show initiative, be highly motivated, extremely organized, and have a great personality.

Essential Duties and Responsibilities

• Works with agents, managers, promoters, and producers to book concerts, non-concert events, family shows, and other venue content in order to maintain a full calendar of events.
• Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters, and producers.
• Manages booking calendar, including adding, editing and/or removing events and event holds, and responds to building availability requests (external and internal) in a timely manner.
• Researches and prepare data that supports the booking efforts for a variety of events.
• Collaborates on the creation of memorable venue experience for artist and tour personnel.
• Attends industry conferences (IEBA / Billboard) to gain knowledge and build relationships.
• Generates new business through cold-calling and follow leads by attending industry events and setting up local meetings.
• Monitors ticket counts, on sale ticket counts, and final show ticket counts.
• Compiles and maintain all event show folders with contracts, certificates of insurance, and general event correspondence, including final artist and venue settlement information.
• Assists in the preparation and design of promoter guides, advertisements, and other promotional materials.
• Develops and maintain a collaborative and productive working relationship with all venue departments.
• Aggressively promotes the creative use of the different spaces and areas at both venues (Toyota Arena and ONT Field) to increase bookings.
• Negotiates deal points in event license agreements as necessary and in the best interests of the venues.
• Maintains positive working relationships with all clients (promoters, agents, managers) before, during, and post-event to encourage repeat business.
• Assists and coordinates with the development of the annual operating calendar, activity schedules, and reports on projections for attendance and/or revenue.
• Conducts post-event operational and financial review and analysis.
• Present for live events, representing the booking team and venue(s).
• Provides administrative support to the department as needed.
• Processes documents of a moderately complex and confidential nature such as event calendars, venue costs, deal point memos, and confirmation memorandums.
• Maintains department historical data and records for the venues.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree from four-year college or university in Business, Advertising or Marketing or related field preferred.
• Or equivalent combination of education and experience required.
• Minimum of three (3) years experience booking large scale events and collaborating directly with agents and promoters within the industry.

Skills and Abilities

• Excellent written and verbal skills, organizational ability, and interpersonal skills
• Understanding of the music and performance industry
• Professional presentation, appearance, and work ethic
• Computer skills including Microsoft office and other marketing specific programs.
• Ability to work with and maintain highly confidential information.
• Ability to work simultaneously with a broad variety of internal and external vested interest groups to foster a cooperative environment.
• Ability to anticipate problems and implement immediate corrective action.
• Ability to perform effectively under significant pressure typically associated with meeting the demands and timetables of the entertainment industry.
• Strong orientation towards hospitality and excellent customer service for the entertainment industry
• Basic knowledge of venue operating standards, building maintenance, custodial, personnel and office management

Other Qualifications

• Ability to prioritize multiple projects and meet strict deadlines.
• Ability to work under minimal supervision.
• Ability to work and lead in a team environment.
• Ability to work flexible hours, including nights, weekends, and holidays in addition to normal business hours as needed.
• Must have professional attitude and appearance.
• Some travel required.
• Background and Credit Checks will be required as condition of employment.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may require work inside or outside of the building, as needed by events. Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Must be able to pass the background. Employee should use precautions & follow safety guidelines Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legends Global- Toyota Arena

4000 E Ontario Center Parkway Ontario, CA. 91764

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor. Applicants who need reasonable accommodations to complete the application process may contact [phone] for further assistance.