BOB- Administrative Manager N/M

MedStar Health; Town of Elizabethtown (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

A leading health organization is seeking an Administrative Manager to oversee the Bridge Repair Unit's operations. The ideal candidate will handle administrative tasks, prepare reports, and manage contracts. Applicants should possess a relevant degree with supervisory experience. Proficiency in Microsoft applications is crucial, along with the ability to multitask effectively.

Benefits

Eligible for federal and state loan forgiveness programs

Open to qualified persons with disabilities under the 55-a Program

Qualifications

• Baccalaureate degree and four years of relevant experience, including supervisory.
• Associate degree with five years of experience, including supervisory.
• High school diploma and six years of relevant experience, including supervisory.

Responsibilities

• Perform administrative work for the Bridge Repair Unit with some independence.
• Prepare various budget and fiscal reports.
• Oversee daily activities of office staff and ensure accuracy in reports.

Skills

Proficiency in Microsoft applications

Ability to multitask

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

High school diploma

Job description

Civil Service Title: Administrative Manager N/M

In order to be considered for this position: Candidate must be serving permanently in the title of Administrative Manager, be reachable on the promotional list (Exam #1552), or be eligible under the 55-A Program. Please indicate this on your resume.

Responsibilities

1. Perform special and related projects as requested by the Director or Executive Director.
2. Under direction, perform difficult and responsible administrative work for the Bridge Repair Unit, with some independence for decision-making.
3. Assist in preparing various reports, including Budget, Fiscal, and inventory reports.
4. Oversee daily activities of office staff, review source documents, data collection, entry, retrieval, and prepare routine reports ensuring accuracy and timeliness.
5. Administer contract employees performing cleaning services at two Bridge Repair facilities.
6. Prepare reports, letters, memos, and other correspondence for the Unit.
7. Supervise purchase requisitions for equipment, safety, and supplies.
8. Track personnel changes, vacancies, and staffing levels; prepare justifications for personnel actions.
9. Assist with budget tracking and justification.

Preferred Skills

Proficiency in all Microsoft applications; ability to work independently and handle multiple tasks concurrently.

Work Location

55 Water St, NY

Application Process

Resumes may be submitted electronically via Employee Self Service (ESS) for City employees or through nyc.gov/careers for other applicants, referencing Job ID# 716906. Only shortlisted candidates will be contacted. No phone inquiries.

Minimum Qualifications

1. Baccalaureate degree from an accredited college and four years of full-time, progressively responsible clerical/administrative experience, including 18 months in a supervisory role.
2. Associate degree or 60 semester credits plus five years of similar experience, including 18 months supervisory.
3. High school diploma and six years of similar experience, including 18 months supervisory.
4. Equivalent education and experience, with at least 18 months in a supervisory role.

Additional Information

• Proficiency in Microsoft applications and ability to multitask.
• This position is open to qualified persons with disabilities under the 55-a Program. Indicate interest on your resume and cover letter.
• Eligible for federal and state loan forgiveness programs; more info at https://studentaid.gov/pslf/.
• Residency within 90 days of appointment generally required; certain exceptions apply.
• The City of New York is an equal opportunity employer committed to diversity and inclusion.