Board of Supervisors Clerk

County of Monterey; Salinas (CA); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

County of Monterey seeks a detail-oriented Board of Supervisors Clerk to manage confidential documents, respond to inquiries, and support the Assessment Appeals process. You will handle fees for appeals and licenses, prepare packets and minutes, and maintain filing systems with accuracy and discretion.

The role requires strong written/oral communication, thorough knowledge of records keeping, and the ability to work with multiple departments and the public in a fast-paced environment.

Qualifications

• Clerical experience handling confidential information.
• Experience with board packets, minutes, and agendas.
• Ability to process applications and fees for licenses or permits.
• Strong grammar and punctuation.
• Proficiency with PC software including Windows, Excel and Outlook.

Responsabilités

• Answer requests for information from the public and agencies regarding Board actions and procedures.
• Process and distribute Board orders and verify accompanying documents.
• Maintain and organize a variety of Board documents, records, and databases.
• Accept and process applications and fees for appeals, licenses and permits.
• Prepare weekly Board packets, minutes, and agendas; distribute to departments.

Connaissances

Research information

Explain regulations

Confidential handling

Customer service

Communication skills

Formation

Three years clerical experience

Outils

Windows

Excel

Outlook

Description du poste

Position Description

Final Filing Deadline: Sunday, October 18, 2026

The County of Monterey is a diverse community set in a picturesque coastal location and offers tourists and residents alike the comfort of a moderate, Mediterranean climate, miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach – possibly the world’s most famous golf course, it’s easy to see why over 450,000 residents choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

Position Summary

The County seeks an accountable, results oriented individual who demonstrates excellent communication and team building skills to join the County of Monterey Clerk of the Board of Supervisors team. This position handles a variety of documents which may be highly sensitive and confidential and accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, bingo licenses, supports all phases of the Assessment Appeals process and composes routine correspondence related to Assessment Appeals. In addition, the Board of Supervisors Clerk is responsible for answering requests for information from the public and governmental agencies regarding Board actions, procedures and methods and clarifying action taken by Board of Supervisors to departments and the public.

Flexible Staffing

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority. An eligible list established from this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Examples of Duties

• Answers requests for information from the public, press and governmental agencies regarding Board actions, procedures and methods; clarifies action taken by Board of Supervisors to departments, press and the public.
• Reviews and processes consent agenda Board orders by coordinating with departments on omission of supportive documents, verifying information, typing up motions and distributing Board orders to affected departments.
• Receives, develops, sets up, organizes, files, and maintains a variety of Board documents, administrative, reference, follow-up, highly sensitive and confidential files, records, information, logs contracts, and database and other filing systems in accordance with prescribed procedures [alphabetical, numerical and/or categorical order] and regulations. May maintain specialized databases on computer.
• Accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, and bingo licenses.
• Prepares weekly Board of Supervisors packets and distributes; types minutes and agenda, reproduces, mails and distributes.
• Researches Government Code to determine legal publication requirements; reviews and/or prepares legal notices for publication; processes requisitions and claims for publication costs.
• Types, updates and distributes master directory of County boards, commissions, special districts and committees; notifies Board of Supervisors’ members of vacancies in their districts.

Board of Supervisors Clerk

The Successful Candidate

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge Of

• Correct grammar, rules of punctuation and spelling.

Working Knowledge of:

• Record keeping methods.
• Office practices and procedures.
• Personal computer use and software programs, i.e. Windows, Excel, Outlook, etc.

Some Knowledge of:

• Basic mathematical principles, including addition, subtraction, multiplication and division.

Skill and Ability to:

• Research, gather and organize information.
• Select, read, understand, apply and explain regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions.
• Set-up and maintain, review work for accuracy and procedural conformance, alpha-numeric systems, and databases.
• Independently initiate, prioritize and perform or solve work problems related to deviations in work assigned to meet fixed or fluctuating deadlines and achieve work objectives, work under pressure and time constraints, and perform and review with speed and accuracy, complex clerical work involving a degree of independent judgment.
• Communicate effectively, both oral and written in order to independently prepare correspondence letters and memos, and to answer questions or provide information in person and on the telephone.
• Handle confidential material and information with discretion; maintain confidentiality.
• Use tact and discretion, and exercise independent judgment and initiative in making decisions.
• Understand organizational and political implications of decisions, and identify and know when to refer issues beyond own scope of authority to the next level of appropriate staff.
• Make accurate mathematical computations, i.e. addition, subtraction, multiplication, division.
• Establish and maintain constructive and harmonious relationships with Board of Supervisor members, department heads, elected officials and the general public.
• Provide excellent and courteous customer service in a timely manner.

Examples of Experience/Education/Training

Requirements: Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

OPTION I

Education: Three years of progressively responsible clerical experience, including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail.

OPTION II

Experience: Approximately one year of experience performing duties comparable to the class of Secretary in Monterey County.

Additional Information

CONDITIONS OF EMPLOYMENT

• Possess and maintain a valid California Class C driver's license or ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

Benefits

The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

Notes

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Qualifications

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

HIRING PREFERENCE FOR VETERANS AND ELIGIBLE MILITARY SPOUSES

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e., surviving spouses of veterans, spouses of totally disabled veterans, and spouses of active-duty service members) and awards veterans’ preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application, please visit the Human Resources website or email [e-mail].

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Cicely Henson, Human Resources Analyst II, at [phone] or by email: [e-mail]

Supplemental Questions

I have read and understand these instructions.

1. Please describe your education, training, and/or experience that demonstrates your knowledge, skill, and ability to set-up, maintain, and review work for accuracy and procedural conformance.
2. Please describe your experience, education and/or training that demonstrates your knowledge, skill, and ability to work with and respond to the public, as well as maintain effective working relationships.
3. Please describe your education, training, and/or experience that demonstrates your knowledge, skill, and ability to initiate, prioritize, and perform the work assigned to meet fixed or fluctuating deadlines and achieve work objectives.

Required Question