Board Liaison & Office Manager — Museum Operations

National Museum of Railroad History & Innovation; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits

Free onsite parking

Job summary

The National Museum of Railroad History & Innovation seeks an Office Manager and Board Liaison to coordinate all administrative activities and serve as the main contact for the Executive Director. You will organize board and committee meetings, take minutes, maintain board materials, and support the Controller with financial tasks.

Role requires discretion, high attention to detail, and strong communication skills.

Qualifications

• Bachelor's degree preferred.
• Administrative experience of 2+ years preferred.
• Veevart experience preferred (2+ years).
• Microsoft Office experience 2+ years preferred.

Responsibilities

• Serve as liaison to the Board of Trustees and organize all board and committee meetings.
• Prepare communications to the Board as directed by the Executive Director and create official minutes.
• Maintain Board files, take minutes, and manage board handbook and slate updates.
• Assist the Executive Director with daily communications and staff meeting planning.
• Handle expense reports, office purchases, and general office tasks.
• Manage special events and coordinate RSVPs for events and projects.
• Coordinate with Controller on invoices, banking statements, and reports.

Skills

Integrity

Approachability

Interpersonal Skills

Planning & Organizational Skills

Pro-active

Written & Verbal Communication

Discretion

Team Oriented

Education

Bachelor's degree

Tools

Microsoft Office

Veevart

Job description

The National Museum of Railroad History & Innovation seeks an Office Manager and Board Liaison to coordinate all administrative activities and serve as the main contact for the Executive Director. You will organize board and committee meetings, take minutes, maintain board materials, and support the Controller with financial tasks.

Role requires discretion, high attention to detail, and strong communication skills.