Board Administrator (Central Office/Henrico) #03066

Commonwealth of VA Careers; Virginia; On-site; USD 57,000 - 72,000; Full time

Job summary

The Commonwealth of Virginia is seeking a Board Administrator (Central Office/Henrico) to support the VBWD by coordinating meeting logistics, posting notices, and preparing agendas and minutes.

The role requires strong organizational skills, experience with standard office software, and the ability to maintain accurate records while ensuring compliance with FOIA and Public Records Act. Remote work not indicated; on-site at DWDA Central Office.

Qualifications

• Experience coordinating meetings and managing records.
• Proficient with Word, Excel, Outlook and PDF tools.
• Strong organization and time management with clear written communication.

Responsibilities

• Coordinate meeting logistics and prepare agendas/minutes.
• Post public notices and track board membership.
• Maintain official records and ensure FOIA compliance.
• Serve as central point of contact for Board members.

Skills

Meeting coordination

Records retention

Office software

Time management

Written communication

Verbal communication

Tools

Word

Excel

Outlook

PDF tools

Job description

Title: Board Administrator (Central Office/Henrico) #03066

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $56,925 - $72,450

Pay Band: 4

Agency: Department of Workforce Development and Advancement

Location: DWDA Central Office

Agency Website: https://www.virginiaworks.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Board Administrator supports the Virginia Board of Workforce Development (VBWD) by coordinating meeting logistics; posting public notices; preparing agendas, materials, and minutes; tracking membership and appointments; maintaining official records; ensuring compliance with FOIA and Public Records Act; and serving as a central point of contact for Board members and stakeholders.

Minimum Qualifications

Demonstrated knowledge of standard administrative and business operations to include meeting coordination and records retention. Demonstrated proficiency in standard office software (Word, Excel, Outlook, PDF tools) and collaboration platforms; skill in maintaining accurate tracking systems; detail oriented. Strong organizational and time management skills; excellent written communication skills to draft agendas, meeting materials, minutes, and public notices; verbal communication skills to interact professionally with others. Demonstrated ability to interpret and apply established regulations and requirements; manage logistics such as scheduling, room setup, technology arrangements, and public notification requirements; coordinate administrative tasks with minimal supervision; work collaboratively with internal and external partners; prioritize work and adapt to evolving priorities; and maintain clear, organized, and accessible official records.

Additional Considerations

Working knowledge of the Virginia Freedom of Information Act (FOIA) and Virginia Public Records Act, especially as they relate to public meetings and records retention. Familiarity with board governance principles and appointment processes. Basic understanding of state workforce development structures and stakeholder groups.

Special Instructions

The Department of Workforce Development and Advancement is an Equal Opportunity/Employer/Program, and a Virginia Values Veterans certified employer. Virginia Works (Virginia Department of Workforce Development and Advancement) is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Language assistance services are available and free of charge. TTY/Virginia Relay 711

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

The DWDA does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: DWDA will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Employees are not permitted to begin teleworking until they have completed 90 days of employment. Telework eligibility and approval may only be considered after this initial period of on-site work.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.