Birth Registrar, 20 Hours

Umass-Memorial-Health-; Worcester (MA); On-site; USD 27,000 - 37,000; Part time

Job summary

UMass Memorial Health in Worcester, MA is seeking a part-time Birth Registrar Assistant to support the birth certificate process and related documentation for new families. You will interview patients, gather required information, and ensure forms meet state requirements while coordinating with clinical teams.

This role requires a high school diploma and notary public certification, strong clerical skills, and the ability to handle sensitive information with tact.

Qualifications

• High school diploma or equivalent required.
• Notary Public required; if not on hire, must obtain within 30 days.
• Clerical skills and ability to use computers to enter, retrieve, and process information.
• Excellent interpersonal communication skills.
• Ability to withstand significant ongoing pressure and handle sensitive information.

Responsibilities

• Interviews patients and gathers information for birth certificates and related forms.
• Assists patients with paternity papers, denials, and information changes.
• Completes fetal death reports as needed.
• Performs quality checks on birth certificates for accuracy and compliance with state laws.
• Reviews prenatal statistics for each birth and forwards data to relevant agencies.
• Provides birth certificate information in person or by phone to parents, families, and agencies.
• Works with clinical teams to obtain accurate and timely data.
• Greets and directs patients, families, visitors, and hospital personnel; directs requests to appropriate persons.

Skills

Clerical skills

Interpersonal communication

Pressure handling

Education

High school diploma or equivalent

Notary Public

Tools

Computers

Job description

Are you a current UMass Memorial Health caregiver? Apply now through Workday.Exemption Status:Non-ExemptHiring Range:$19.74 - $26.96Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations .Schedule Details:Holidays - No More Than Every Third Holiday, Monday through FridayScheduled Hours:3:00 p.m. - 7:00 p.m.Shift:2 - Evening Shift, 4 Hours (United States of America)Hours:20Cost Center:99940 - 5460 Identity ManagementUnion:SHARE (State Healthcare and Research Employees)This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.Everyone Is a CaregiverAt UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.Performs a variety of duties involving the gathering, processing, and legal registration of information on infants born at the community hospital and their mothers, for birth certificates and other birth related requirements. In addition, performs a variety of computer, clerical, and supply functions that support patient flow and the operation of the patient care unit.I. Major Responsibilities:1. Interviews patients and gathers information as required by the Commonwealth of Massachusetts for the completion of paternity papers, denials, birth statements and certificate, and Social Security forms.2. Assists patients in handling of paternity papers, denials, and information changes.3. Completes Fetal Death reports as needed.4. Performs quality checks on completed birth certificates to ensure accuracy and completeness and that all aspects are in accordance with state laws.5. Reviews prenatal statistic information for each birth for completeness and accuracy and forwards it to the Registry of Vital Statistics and respective city departments.6. Provides birth certificate registration, and other birth related information, in person or over the phone, to parents, families, adoption agencies, the Registry of Vital Statistics, and representatives of other appropriate agencies .7. Works closely with clinical teams to obtain accurate and timely data.8. Greets and directs patients, families, visitors, and hospital personnel . Provides basic information on policies and procedures or direct requests to appropriate persons . Coordinates the flow of information to and from all areas within the department..All responsibilities are essential job functions.II. Position Qualifications:License/Certification/Education:Required:1. High school diploma or equivalent .2. Notary Public .a. If Notary Public commission is not available upon hire/transfer, it must be obtained within 30 days from date of hire/transfer . If it is not obtained within 30 days of hire/transfer, the employee will be terminated , or employee may apply for another position for which the employee meets the minimum qualifications.Preferred:N/AExperience/Skills:Required:1. Clerical skills and the ability to use computers to enter, retrieve, and process information .2. Excellent interpersonal communication skills .3. Ability to withstand significant level of on-going pressure, and ability to deal with individuals with tact, discretion, and diplomacy .Preferred:1. Minimum one (1) year of clerical or administrative experience .2. Knowledge of medical terminology and state requirements for birth statements and related items .Hours: Monday-Friday, 3p.m. - 7 p.m. or 4p.m. - 8 p.m.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.