Biomedical Equipment Support Coordinator

Good Samaritan Society; Marshfield (WI); Hybrid; USD 30,307 - 48,216; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Sanford Health in Marshfield, WI seeks a Biomedical Equipment Support Coordinator to manage contracts, purchasing, and vendor relations within the Biomedical Services Department.

Responsibilities include coordinating service contracts, processing invoices and POs, and maintaining CMMS entries, calendars, and documentation for service events. Some remote work potential is available.

Qualifications

• High School Diploma required; associates or bachelor’s preferred.
• Experience with contracts and purchasing is a plus.
• Experience in project management or healthcare tech is beneficial.

Responsibilities

• Coordinate medical equipment service contracts with managers, legal, and vendors.
• Manage invoices, purchase orders, and documentation for service events.
• Oversee Biomed calendar, on-call schedule, and department meetings.
• Ensure accreditation compliance and vendor relations through Vendormate.

Skills

Administrative skills

Communication

Attention to detail

Multi-tasking

Vendor relations

Education

Associate or Bachelor’s degree in business or health-related field

Tools

MS Word

MS Excel

CMMS / database software

Contract management systems

Job description

Careers With Purpose

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Facility Details

Facility: Marsh Med Ctr
Location: Marshfield, WI
Address: 611 N St Joseph Ave, Marshfield, WI 54449, USA
Shift: 8 Hours - Day Shifts
Job Schedule: Full time
Weekly Hours: 40.00
Salary Range: $21.50 - $34.50

Mon - Fri Days - No Weekends

Potential for some remote work

Job Summary

The Biomedical Equipment Support Coordinator provides support to the Biomedical Services Department. Requires a high level of organization, communication skills attention to detail and the ability to multi-task. Responsible for coordinating medical equipment service contracts between department managers, legal services and vendors to complete contract purchases and renewals. Provides office management duties to include customer service, billing, ordering, work order distribution, word processing, database and contract management. Manages the Biomedical Services Departments work order flow to ensure timely service is provided and assigned correctly. Requests and manages Biomeds purchase orders to ensure the accuracy of invoices and documentation of parts and service events in Biomed CMMS.

Receives incoming calls to department phone lines in order to make sure customer needs are met. Coordinates recalls/alerts for the Biomed program to ensure accreditation compliance. Oversees all other Biomed invoices and credit memos to ensure payments are assigned a PO and associated with a specific service event or part. Order miscellaneous supplies for biomedical services department to ensure availability as needed. Coordinates the Biomedical Services Department calendar and on call schedule to keep a constant continuity of service coverage. Assists with the coordination and documentation at department meetings.

Participates in department process improvement to ensure lean operations. Assists with database integrity review and corrections to ensure accuracy of all inventoried medical equipment. Tracks, evaluates, renews, cancels and documents the departments contracts with input from biomedical leadership to ensure service needs are being met. Provides a point of contact for vendor relations through Vendormate.

Supports medical equipment planning by providing assistance during the project lifecycle including design, development, construction, equipment layouts, project administration, procurement, installation, and closeout.

Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge and abilities to perform, within scope, role specific functions.

Qualifications

High School Diploma or equivalent is required. Associates or Bachelor’s degree in business, accounting, health science, paralegal, biomedical, architecture, project management, finance or other related field is preferred.

Must have four years’ experience in a business or clinical office setting. Demonstrated knowledge of computer, database and word processing software. Experience working with legal contracts and purchasing agreements is preferred. Experience in project management, healthcare technology, or direct clinical knowledge is beneficial.

Benefits

Sanford offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work/life balance benefits, and a generous time off package to maintain a healthy home-work balance. For more information about Total Rewards, visit https://sanfordcareers.com/benefits .

Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to [e-mail] .

Sanford has a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment.

Req Number: R-0267863
Job Function: Information Technology
Featured: No