Bioanalytical Fee and Proposal Support

Celerion; Oregon (WI); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Celerion is seeking a full-time Bioanalytical Fee & Proposal Support professional in the United States, specifically Wisconsin or Oregon. This role involves supporting the development of scopes and budgets for bioanalytical studies, collaborating with various teams to ensure compliance and competitiveness of proposals.

The ideal candidate holds a Bachelor’s degree and has 2-4 years of relevant experience. Strong analytical skills and proficiency in Microsoft Excel are essential. The position offers an opportunity to work in a dynamic environment contributing to clinical research.

Qualifications

• 2-4 years of experience in proposal support or financial operations.
• Strong proficiency in Microsoft Excel with advanced skills.
• Experience supporting project-based budgets and financial tracking.

Responsibilities

• Support study scoping and development of budgets and fee estimates.
• Provide financial support for awarded bioanalytical projects.
• Assist with financial inquiries and project close-out activities.

Skills

Proposal support

Financial operations

Project coordination

Microsoft Excel

Attention to detail

Education

Bachelor’s degree in Business, Finance, Accounting, or Life Sciences

Tools

Smartsheet

Job description

Celerion is committed to swift, exceptional clinical research through translational medicine.Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.

We are seeking a full-time Bioanalytical Fee & Proposal Support professional to join our Bioanalytical Services team. In this role, you will support the development of scopes, budgets, and pricing for bioanalytical studies, working closely with Business Development, Operations, Finance, and Contracts teams.

This position plays a key role in ensuring accurate, competitive, and compliant proposals while supporting the financial lifecycle of awarded studies—from forecasting through close-out.

Proposal & Pricing Support

• Support study scoping and development of bioanalytical budgets and fee estimates.
• Prepare pricing materials for proposals, RFQs, bid grids, cost assumptions, and timelines.
• Assist with quotation and contract preparation, project number creation, and document tracking.
• Support change orders by evaluating scope changes and financial impacts.
• Maintain consistency and accuracy across pricing models, templates, and assumptions.
• Collaborate with cross-functional stakeholders to develop competitive pricing strategies.

Financial & Project Support

• Provide financial support for awarded bioanalytical projects, ensuring alignment between scope, budget, and actuals.
• Maintain project data in local and global systems with timely updates.
• Assist with weekly forecasting, variance tracking, and WIP monitoring.
• Support invoice preparation and allocation of pass-through costs.
• Partner with Finance and Contracts to ensure alignment between budgets, fees, and contractual terms.
• Assist with financial inquiries, adjustments, and project close-out activities.

Systems & Process Improvement

• Support development and optimization of Smartsheet tools and pricing templates.
• Utilize AI and automation to improve efficiency and data accuracy.
• Identify opportunities for continuous improvement in proposal, pricing, and financial processes.
• Assist with ordering study-specific materials and supplies for the Bioanalytical department.

Requirements

• Bachelor’s degree in Business, Finance, Accounting, Life Sciences, or a related field (or equivalent combination of education and experience).
• 2-4 years of experience in proposal support, pricing, financial operations, or project coordination.
• Experience supporting client-facing, project-based budgets and financial tracking.
• Strong proficiency in Microsoft Excel (advanced formulas, analysis, templates).
• Exceptional attention to detail and commitment to data accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience in bioanalytical services, clinical research, or life sciences.
• Familiarity with Smartsheet or similar workflow/project management tools.
• Exposure to RFQs, change orders, contracts, and quotations.

Celerion Values: Integrity Trust Teamwork Respect

Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.