BIM Operations & Admin Coordinator

Mmr-Group; Baton Rouge (LA); On-site; USD 42,000 - 68,000; Full time

Job summary

MMR Group, Inc. is seeking a detail-oriented Administrative Specialist to support the Corporate BIM Department in Baton Rouge.

You will manage BIM software documentation, training records, and departmental processes to ensure compliance with company and project requirements. Responsibilities include coordinating daily operations, payroll-related tasks, logs, expense reporting, and onboarding/offboarding of BIM personnel.

Qualifications

• Ability to read, analyze, and interpret technical procedures and documents.
• Ability to effectively communicate with internal teams and support personnel across multiple departments.
• Strong ability to apply common sense understanding to carry out detailed written and oral instructions and manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to the BIM department leadership and staff.
• Coordinate daily department operations, schedules, and internal communications.
• Track office supplies, software license inventories, and expense documentation.
• Maintain departmental calendars, contact lists, and organizational records.
• Maintain and update associated logs and documentation systems.
• Provide administrative and operational support including payroll assistance, processing requests, and maintaining reports.
• Collect, review, and process employee timesheets for accuracy and completeness.
• Coordinate payroll submissions in accordance with company payroll deadlines.
• Assist managers with labor reporting and payroll-related documentation.
• Compile information for audits, compliance reviews, and management reporting.
• Process expense reports, including coding and submission of monthly AMEX statements.
• Order supplies and support departmental resource needs.
• Ensure compliance with company policies, procedures, and safety requirements.
• Assist the BIM Specialist with coordinating departmental training initiatives and support quality personnel across the organization.
• Support onboarding and offboarding of BIM personnel.
• Manage an onboarding checklist for new employees onboarded into the BIM department.
• Maintain training records for employees undergoing department training.
• Assist with budgeting for BIM software, hardware, and training.
• Coordinate travel arrangements and departmental events as required.
• Perform other administrative duties as assigned.

Skills

Communication skills

Multitasking

Attention to detail

Time management

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Payroll software

Documentation systems

AMEX reporting

Job description

MMR Group, Inc. is seeking a detail-oriented Administrative Specialist to support the Corporate BIM Department in Baton Rouge.

You will manage BIM software documentation, training records, and departmental processes to ensure compliance with company and project requirements. Responsibilities include coordinating daily operations, payroll-related tasks, logs, expense reporting, and onboarding/offboarding of BIM personnel.