Billing Team Lead

Debevoise & Plimpton LLP; New York (NY); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Debevoise & Plimpton LLP, a premier international law firm with strong New York roots, seeks a Billing Team Lead to join the Finance Department in a hybrid role based in New York. The role requires deep expertise in legal billing processes, sub-ledger management, and client billing arrangements, with a track record in AmLaw 50 environments.

The successful candidate will lead billing operations, mentor staff, collaborate with partners and eBilling teams, and drive process improvements while

Qualifications

• Bachelor's degree in Business, Accounting, Finance or equivalent.
• Minimum of 7 years of advanced billing experience in an AmLaw 50 firm.
• Strong or advanced MS Excel skills.
• Highly organized and able to handle multiple tasks efficiently.
• Excellent interpersonal and communication skills; able to communicate clearly with senior management and partners.
• Flexibility to work outside core hours.

Responsibilities

• Manage, perform and oversee billing functions assigned to you (and/or a direct report) within deadlines.
• Maintain hands-on knowledge of all billing-related functions and provide training and support.
• Communicate clearly with partners, clients and management regarding billing instructions.
• Oversee day-to-day tasks in a dynamic environment with shifting priorities.
• Prepare account summaries and provide high-level analysis to attorneys and management.
• Coordinate with eBilling and Appeals teams to ensure accurate submittals and resolve disputes.
• Train executive assistants and other staff on billing processes.
• Participate in system upgrades and testing.
• Identify and escalate issues in the billing database for correction.

Skills

MS Excel

Organizational skills

Communication skills

Multitasking

Team leadership

Education

Bachelor's degree in Business, Accounting, Finance or equivalent

Tools

Aderant

Elite/3E

Job description

BILLING TEAM LEAD

FINANCE Department

Debevoise & Plimpton LLP is a premier international law firm with market-leading practices, a global perspective and strong New York roots. Debevoise clients engage our lawyers for the high degree of quality, strategic focus and creativity we bring to our legal advice. Our talented administrative and legal support staff brings the same commitment to their work, ensuring the firm delivers the highest level of service and a distinctive client experience. We attract and retain highly skilled and dedicated staff by providing a work environment that is diverse, collaborative, respectful and collegial, and where professional growth is encouraged and nurtured. The firm is seeking to add an energetic and enthusiastic full-time Billing Team Lead to join our team of professionals.

This is a hybrid position requiring three days per week in our New York office.

Team Leads will be expected to have a minimum of 7 years of progressive experience and be highly knowledgeable about legal accounting processes, including those of our clients. They should have a broad understanding of Aderant or Elite Enterprise/3E and be able to utilize the system capabilities to implement billing solutions.

This is an exempt position and reports to the Associate Director of Billing and Collections.

Responsibilities include but are not limited to:

• Manage, perform and oversee billing functions assigned to you (and/or a direct report in some instances), assuring work is completed accurately and effectively within defined deadlines including pre-bills, invoices, and alternative fee arrangements.
• Maintain hands-on knowledge of all billing-related functions so to provide proper training, backup, and support including, but may not be limited to, bill preparation, bill review, pre-bill review, WIP management, on account management, write off management, eBilling, and special rate management.
• Communicate clearly and concisely with partners, clients, and management to ensure that bills are prepared as per instruction.
• Manage day to day tasks in an environment with shifting priorities.
• Prepare account summaries; provide high-level analysis and critical data to attorneys, clients, and management.
• Work closely with the eBilling team and the Appeals team to ensure accurate submittal of eBills and the prompt resolution of client disputes and appeals.
• Coordinate with the Pricing and Legal Project Management teams on the application of client billing arrangements and other billing related initiatives.
• Conduct training sessions with executive assistants and other legal support staff.
• Participate in system upgrades and testing.
• Identify and escalation issues found in the billing database for correction.
• Respond to requests and inquiries outside core hours.

Requirements:

• Bachelor's degree in Business, Accounting, Finance or equivalent work experience.
• Minimum of 7 years of advanced billing experience in an AmLaw 50 firm.
• Strong or advanced MS Excel skills.
• Must be highly organized and able to handle multiple tasks efficiently.
• Must be able to work well under pressure and meet deadlines.
• Must possess excellent interpersonal and communication skills; be able to communicate clearly and concisely with senior management and partners.
• Must have flexibility to work outside core hours.

Preferred Qualifications:

• Supervisory experience in a legal finance environment.
• Experience using Aderant or Elite/3E.