Billing Support Specialist I

GeneDx; Gaithersburg (MD); On-site; USD 32,000 - 34,000; Full time

Job summary

GeneDx is seeking an entry-level Billing Support Specialist I for our Gaithersburg, MD office. The role focuses on delivering excellent customer service to patients and providers, resolving billing questions, and ensuring precise data entry within our billing systems.

The position involves a rotating schedule across inbound calls and emails, collaboration with finance and customer service teams, and opportunities to learn medical terminology and billing software such as Xifin, Careviso, and

Qualifications

• High school diploma or equivalent required; associate degree in a related field preferred.
• Basic knowledge of medical terminology (training provided).
• Strong data entry skills with attention to detail and accuracy.
• Excellent phone etiquette and interpersonal skills.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Passion for providing excellent customer service in the healthcare industry.
• Ability to multitask in a fast-paced environment.
• Calm and professional approach to stressful or difficult situations.
• Proficiency in Microsoft Office; experience with billing software (Xifin, Careviso) and Salesforce is a plus.
• Ability to work independently and as part of a team.
• High level of empathy and customer service orientation.

Responsibilities

• Respond to patient and provider billing inquiries via phone and email, ensuring prompt and professional service.
• Participate in a rotational schedule, alternating between managing inbound calls and handling emails, tickets, outbound calls, and problem resolution.
• Enter and maintain accurate patient information in billing systems.
• Review and process forms, including medical hold forms and faxes, and manage inbound/outbound queues.
• Investigate and resolve basic billing discrepancies, process payments, refunds, and adjustments.
• Maintain detailed records of customer interactions and transactions.
• Collaborate with finance and customer service teams to support seamless billing operations.
• Educate clients on general billing-related issues as needed.
• Contact clients and insurance companies to obtain information for prior authorization and claim submission.
• Navigate various payor types, including commercial/private payors, Medicare, and Medicaid.
• Identify opportunities for process improvements and contribute ideas to enhance billing procedures.

Skills

Data entry

Phone etiquette

Written communication

Multitasking

Empathy

Customer service

Microsoft Office

Xifin

Careviso

Salesforce

Medical terminology

Team orientation

Education

High school diploma

Associate degree preferred

Tools

Billing software

Billing processes

Job description

This is an on-site position in Gaithersburg, MD, and the available shifts are 10:30am - 7:00pm EST and 11:00am - 7:30pm EST

The Billing Support Specialist I is an entry-level position responsible for providing outstanding customer service to patients and healthcare providers regarding billing inquiries. This role supports the billing team by managing client and patient questions, resolving payment issues, and ensuring accurate data entry. The ideal candidate is detail-oriented, eager to learn, and passionate about helping others in a healthcare setting.

Job Responsibilities

• Respond to patient and provider billing inquiries via phone and email, ensuring prompt and professional service.
• Participate in a rotational schedule, alternating between managing inbound calls and handling emails, tickets, outbound calls, and problem resolution.
• Enter and maintain accurate patient information in billing systems.
• Review and process forms, including medical hold forms and faxes, and manage inbound/outbound queues.
• Investigate and resolve basic billing discrepancies, process payments, refunds, and adjustments.
• Maintain detailed records of customer interactions and transactions.
• Collaborate with finance and customer service teams to support seamless billing operations.
• Educate clients on general billing-related issues as needed.
• Contact clients and insurance companies to obtain information for prior authorization and claim submission.
• Navigate various payor types, including commercial/private payors, Medicare, and Medicaid.
• Identify opportunities for process improvements and contribute ideas to enhance billing procedures.

People Manager

• No

Education, Experience, and Skills

• High school diploma or equivalent required; associate degree in a related field preferred.
• Basic knowledge of medical terminology (training provided).
• Strong data entry skills with attention to detail and accuracy.
• Excellent phone etiquette and interpersonal skills.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Passion for providing excellent customer service in the healthcare industry.
• Ability to multitask in a fast-paced environment.
• Calm and professional approach to stressful or difficult situations.
• Proficiency in Microsoft Office; experience with billing software (Xifin, Careviso) and Salesforce is a plus.
• Ability to work independently and as part of a team.
• High level of empathy and customer service orientation.

Preferred:

• 1 year of experience in a billing, customer support, or healthcare setting is a plus.
• Bilingual skills are a plus.

Certificates, Licenses, Registrations

• None

This is a fully onsite position. The employee will work from our office location in Gaithersburg, MD, five days per week. Work is performed in a professional office setting with standard lighting, temperature control, and low to moderate noise levels. Standard office equipment, including a computer, phone, and video conferencing tools are used. Your standard work schedule and hours will be established in collaboration with your leader and may be adjusted to align with evolving business needs.

Physical Demands

This is a sedentary role with physical demands, including:

• Sitting for extended periods (up to 8 hours per day)
• Repetitive use of hands and fingers for typing and mouse operation
• Visual acuity for reading computer screens and documents
• Ability to communicate effectively in person, by phone, and via video
• Occasional standing, walking, and reaching for files or supplies
• Occasional lifting of up to 15 pounds (files, office supplies, equipment)
• Ability to commute to the office location as required

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Pay Transparency, Budgeted Range

$23.50 - $25.50 USD

A culture that plays to win, because patients are counting on us

At GeneDx, we're driven by urgency and purpose: helping patients get diagnosed earlier. Our mission, to empower everyone to live their healthiest life through genomics, drives our team to make a tangible impact each day – and shapes our culture where high standards, strong teamwork, and meaningful ownership are the norm. We act with intention, support one another, and deliver work we're proud to put our names on.

Here’s what you can expect day to day:

1. Play like a champion (step up, redefine what’s possible, own it)

We bring energy, focus, and a bias for action. We step up, take initiative, and deliver on our commitments – with quality, speed, and care.

2. Think bigger (stretch beyond, courage not consensus)

We push past the obvious. We challenge assumptions, raise the bar, and make thoughtful, decisive calls — choosing progress over perfection.

3. Grow fast (be curious, speak up, be agile)

We stay curious, ask questions, and share direct feedback with respect. We adapt quickly and keep learning through collaboration and continuous improvement.

If you’re motivated by meaningful work, a fast-moving environment, and teammates who care deeply about outcomes, you’ll thrive at GeneDx.

At GeneDx, we believe in taking care of our people. We provide competitive compensation and benefits that reflect local market practices and legal requirements in each country where we operate, helping employees thrive both professionally and personally.

We welcome everyone regardless of their background. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law.

GeneDx is a place where people from all backgrounds can make an impact.

All privacy policy information can be found here.