Billing Specialist

International Executive Service Corps; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A leading organization is seeking a Billing Specialist responsible for administering all aspects of the invoicing process. This role involves creating, distributing, and closing client invoices, handling accounts payable, and maintaining accurate financial records. The ideal candidate will possess a Bachelor’s degree in Finance or Accounting and 3-5 years of relevant experience, demonstrating strong communication skills and meticulous attention to detail.

Qualifications

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience.
• Work Experience 3-5 years or more related business experience.

Responsibilities

• Create and process invoices accurately and timely.
• Support Project Accountants with additional responsibilities.
• Process accounts payable and expense reports.

Skills

Detail-oriented

Strong mathematical skills

Strong verbal and written communication skills

Ability to prioritize and manage deadlines

Education

Bachelor Degree in Finance or Accounting

Tools

Microsoft Excel

Vision / Deltek Vision

Job description

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments.

Job Responsibilities

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms.
• Make appropriate changes/reclassifications.
• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories.
• Assist with new project setup to include billing and project folders.
• Maintain the integrity of time transfers.
• Review and research any unbilled time.
• Order certificates of insurance.
• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies.
• Process accounts payable and expense reports accurately and promptly.
• Support Project Accountants with additional accounting responsibilities, as needed.

• Provide additional transaction support regarding project time and expense activity.

Education and Work Experience

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience.

• Work Experience 3-5 years’ or more related business experience.

Knowledge, Skills, and Abilities

• Familiarity with professional services and/or the AEC industry preferred.
• Understanding of basic project accounting policies and procedures.
• Experience with working with Accounts Receivable and Accounts Payable processes.
• Ability to prioritize and manage deadlines.
• Detail-oriented and organized.
• Strong mathematical and computer skills.
• Intermediate Microsoft Office skills, including Excel.
• Prior experience with Vision / Deltek Vision preferred.
• Ability to learn new systems and processes quickly.
• Strong verbal and written communication skills.
• Ability to communicate effectively with individuals at all levels and disciplines.