Billing Specialist

Parker Poe Adams & Bernstein LLP; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Parker Poe Adams & Bernstein LLP is hiring a Billing Specialist in Raleigh, NC to support billing and accounts payable within the Accounting & Finance team. The role involves preparing client bills, ensuring accurate invoicing, and communicating with clients to meet billing requirements.

The ideal candidate has a minimum of five years of accounting experience in the legal sector, proficiency with billing software, and the ability to work evenings or weekends when necessary. Travel is occasional.

Qualifications

• High School diploma or GED with five years of accounting experience in the legal sector or equivalent.
• Experience as a billing specialist in a law firm is preferred.
• Proficiency with Elite/3E or similar billing software and strong E-billing capabilities.

Responsibilities

• Prepare client billing promptly and accurately for an assigned group of attorneys.
• Communicate with clients to ensure correct invoice setup and processing; generate and proof invoices.
• Review submissions to meet client requirements and resolve errors promptly.
• Manage cost data uploads and manually post expenses within deadlines.
• Respond to stakeholders with courtesy and provide reports as required.
• Back up bank reconciliations and related accounting duties as needed.
• Identify billing improvements and ensure firm policies are followed.
• Handle additional duties and special projects as assigned.

Skills

Attention to detail

Multitasking

Communication skills

Team player

Stress management

Education

High School diploma/GED

Accounting experience in legal industry

Tools

Elite/3E

Billing software

E-billing

Serengeti

Tymetrix 360

CounselLink

Job description

Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America

Job Description

Posted Tuesday, August 4, 2026 at 4:00 AM

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.

Parker Poe is seeking a Billing Specialist to provide billing and accounts payable support as part of our Accounting & Finance team in our Raleigh, North Carolina office. The Billing Specialist is responsible for providing superior service to the Firm in the area of billing. The Billing Specialist is a non-exempt position that reports to the Billing Manager. The typical schedule will consist of 7.5 hours per day, equating to 37.5 hours per week. There is opportunity for additional hours, including overtime, on occasion. There are no direct reports for this position.

Primary Duties and Responsibilities

• Prepare client billing in a prompt, accurate and timely manner using accounting software for an assigned group of attorneys and others as needed. Preview matters, make adjustments or corrections, and ensure all pertinent information is correct and included.
• Communicate with clients to ensure accurate and efficient invoice set-up and processing, using electronic options when available. Generate invoices and proof before sending to the client.
• Review and manage invoice submissions to ensure that client requirements are met in a timely manner. Confirm that errors have been resolved and invoices are successfully accepted.
• Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame. Research and reconcile any discrepancies in billing information.
• Respond to internal and external clients with courtesy and professionalism regarding account status, transaction details, W9s, credit requests or other billing matters. Perform research and communicate as necessary to keep all stakeholders informed. Produce and distribute reports as required.
• Serve as a backup for bank reconciliations and other accounting duties as needed.
• Identify issues and suggest solutions or enhancements for billing.
• Ensure all Firm policies and procedures are followed.
• Handle other duties and special projects as assigned.

Requirements

• High School diploma/GED and a minimum of five years of Accounting experience in the legal industry or the equivalent combination of education and experience.Additional experience as a billing specialist with a law firm preferred.
• Knowledge of Elite/3E or a related billing law firm software is preferred.
• Proficiency in billing software required.
• Experience with E-billing required; familiarity with systems such as Serengeti, Tymetrix 360 and CounselLink preferred.
• Strong ability to perform detailed work quickly and accurately.
• Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.
• Must be a team player, willing to help other team members during peak times.
• Ability to maintain composure during stressful situations occurring as a result of deadlines or workloads.
• Possess basic proficiency in Microsoft Word, Excel and Outlook.
• Must be able to operate standard office equipment.
• Availability to work outside of scheduled hours, including evenings and/or weekends, to meet deadlines as necessary.
• Occasional travel is required.
• Excellent communication and interpersonal skills required.

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America