Billing Specialist

Troutman Pepper Locke LLP; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 85,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Billing Specialist in a hybrid work environment in Pittsburgh. The role centers on client invoicing, prebills, and final bills, with duties including time transfers, bill adjustments, and maintaining client billing data.

The ideal candidate has 3+ years of law firm billing experience and is proficient with Microsoft Word and Excel, with strong attention to detail and client service mindset.

Qualifications

• Clear and professional written and verbal communication.
• Outstanding customer service and interpersonal skills.
• Ability to represent the department professionally.
• Proficient in Word and Excel.
• Able to handle multiple priorities under pressure.
• Produce high-volume, accurate time and billing edits.

Responsibilities

• Edit prebills to transfer time/disbursements and perform time edits.
• Print and distribute prebills and final invoices for attorney review.
• Maintain accurate client billing addresses and statuses.
• Enter exemptions and manage changes by billing cutoff date.
• Monitor approvals for write-offs and monthly exemptions.
• Enter alternate rates accurately in the billing system.
• Provide billing statistics using Excel as needed.
• Communicate with attorneys to meet billing deadlines.
• Submit, process, and track invoices and resolve issues.
• Update on WIP status in monthly meetings with billing manager.
• Respond to internal/external inquiries regarding billing.

Skills

Clear communication

Customer service

Interpersonal skills

Teamwork

Work under pressure

Data entry accuracy

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Billing Specialist is responsible for the billing of client invoices in the format required by the client. The Billing Specialist handles many day-to-day tasks related to billing such as printing prebills and/or final bills for attorney’s review. The Billing Specialist researches and answers billing questions for attorneys, legal practice assistants and clients, as well as input, update, and mail invoices on the accounting system, and maintain and manage client’s alternate fee arrangements.

Essential Duties And Responsibilities

• Edit prebills to make time and disbursement transfers, time splits, on account transfers, time adjustments and disbursement adjustments.
• Print, sort, and distribute prebills to billing attorneys. Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
• Maintain client billing addresses, ensuring information is accurate and current.
• Enter any exemption for billing necessary by the billing cutoff date and maintain status through month-end.
• Monitor and manage several levels of approvals for write-offs and monthly exemptions for billing.
• Enter alternate rates in computer system accurately and efficiently.
• Provide attorneys and legal support staff with requested billing statistics, using and formatting Excel spreadsheets, as needed.
• Effectively manage communication with attorney to ensure billing deadline is met.
• Submit, process and track invoices as well as resolve billing issues via electronic and web-based billing.
• Effectively communicate during monthly check in meetings with billing manager to provide updates on the status of timekeepers’ Work in Progress and troubleshoot if necessary.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.

Knowledge, Skills And Abilities

• Ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues.
• Outstanding customer/client service and interpersonal skills.
• Ability to represent the department in a professional and positive manner.
• Proficient in the use of Microsoft Word and Excel.
• Ability to work under pressure and balance multiple competing priorities.
• Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts.
• Ability to self-manage and work independently in a hybrid, and in-office setting.

Education And/or Experience

• College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
• Minimum of three (3) years of Law Firm Billing experience.
• Previous Aderant/CMS experience strongly preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$50,000.00 - $85,000.00