Billing Specialist

Troutman Pepper Locke LLP; Chicago (IL); On-site; USD 50,000 - 85,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Billing Specialist to handle client invoices in the format required by clients, print prebills and final bills for attorney review, and manage inquiries from attorneys, practice assistants, and clients. The role requires strong Excel/Word skills, clear billing communication, and the ability to work under pressure in a fast-paced environment.

A college degree is preferred and at least three years of law firm billing experience is expected; experience with

Qualifications

• Strong communication in billing issues
• Excellent customer service and interpersonal skills
• Proficient in Word and Excel
• Ability to work under pressure and balance priorities
• Ability to work independently and within teams

Responsibilities

• Edit prebills to transfer time/disbursements and perform time adjustments
• Print, sort, and distribute prebills; forward drafts to attorneys for edits
• Maintain accurate client billing addresses
• Enter exemptions by cutoff date and monitor month-end status
• Manage approvals for write-offs and monthly exemptions
• Enter alternate rates in the billing system accurately

Skills

Communication

Customer service

Excel

Word

Multitasking

Teamwork

Education

College degree preferred; or equivalent experience

Minimum of three (3) years of Law Firm Billing experience

Tools

Aderant/CMS

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Billing Specialist is responsible for the billing of client invoices in the format required by the client. The Billing Specialist handles many day-to-day tasks related to billing such as printing prebills and/or final bills for attorney’s review. The Billing Specialist researches and answers billing questions for attorneys, legal practice assistants and clients, as well as input, update, and mail invoices on the accounting system, and maintain and manage client’s alternate fee arrangements.

Essential Duties And Responsibilities

• Edit prebills to make time and disbursement transfers, time splits, on account transfers, time adjustments and disbursement adjustments.
• Print, sort, and distribute prebills to billing attorneys. Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
• Maintain client billing addresses, ensuring information is accurate and current.
• Enter any exemption for billing necessary by the billing cutoff date and maintain status through month-end.
• Monitor and manage several levels of approvals for write-offs and monthly exemptions for billing.
• Enter alternate rates in computer system accurately and efficiently.
• Provide attorneys and legal support staff with requested billing statistics, using and formatting Excel spreadsheets, as needed.
• Effectively manage communication with attorney to ensure billing deadline is met.
• Submit, process and track invoices as well as resolve billing issues via electronic and web-based billing.
• Effectively communicate during monthly check in meetings with billing manager to provide updates on the status of timekeepers’ Work in Progress and troubleshoot if necessary.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.

Knowledge, Skills And Abilities

• Ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues.
• Outstanding customer/client service and interpersonal skills.
• Ability to represent the department in a professional and positive manner.
• Proficient in the use of Microsoft Word and Excel.
• Ability to work under pressure and balance multiple competing priorities.
• Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts.
• Ability to self-manage and work independently in a hybrid, and in-office setting.

Education And/or Experience

• College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
• Minimum of three (3) years of Law Firm Billing experience.
• Previous Aderant/CMS experience strongly preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$50,000.00 - $85,000.00