Billing Specialist

Fox Rothschild; Pittsburgh (Allegheny County); On-site; USD 52,000 - 65,000; Full time

Job summary

Fox Rothschild LLP seeks a Billing Specialist to ensure accurate and timely billing in accordance with firm and client policies. The role supports the Finance Department by reviewing aged WIP, providing invoice back-up, handling inquiries, and ensuring timely submission of invoices.

The ideal candidate has 2–5 years of legal billing experience, familiarity with electronic billing on vendor sites, and strong organizational skills to manage multiple attorney assignments in a high‑pressure

Qualifications

• Must have high school diploma; bachelor's degree preferred.

Responsibilities

• Assist in responding to general billing inquiries from management, staff, attorneys, and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide back‑up documentation for invoices as required.
• Investigate client overpayments and cost advances to determine refund or adjustment needs.
• Process invoices using Paperless Proforma for specific attorneys.
• Review new matters for clients to see if matters are available via e-billing websites.
• Ensure timely submission of invoices and address any reductions or rejections promptly.
• Submit rate requests for certain vendor sites.
• Provide updates on invoice status to Billing Supervisor/Director of Billing.

Skills

Meticulous organizer

Written and verbal communication

Multitasking

Customer service

Team player

Education

High School Diploma

Bachelor's degree preferred

Tools

Paperless Proforma

Ehub

Job description

As a member of the Finance Department, the Billing Specialist provides accurate and timely completion of billing as assigned, ensuring that all tasks are completed in accordance with Firm or client billing guidelines or policies.

Essential Functions

• Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide expense detailed back-up to accompany invoices as required.
• Research and address client overpayments and cost advances as needed to see whether applications can be completed to current invoices or if a refunded is required.
• Process invoices utilizing internal Paperless Proforma application for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
• Ensure that invoices are submitted in a timely fashion and that all reduction or rejections to invoices are also addressed immediately.
• Submit Rate Requests, as required for certain vendor sites.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.

Additional Functions

• Assist with special projects, as assigned.

Education

Qualifications (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES)

• High School Diploma or equivalent required; Bachelor's degree preferred.

Experience

• Two to five year of legal billing experience. Elite experience is preferred.
• Experience with electronic billing utilizing various vendor websites and the Ehub.

Knowledge, Skills, & Abilities

• Meticulous and highly organized with the ability to manage high levels of attorney assignments.
• Excellent written and oral communications skills to all levels of the organization.
• Display ability to prioritize, ability to multitask and take initiative to assist as needed.
• Ability to work in an interactive team environment with excellent customer service skills.
• Demonstrated ability to work in a high-pressure environment.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department, [e-mail].