Billing Specialist

RiseMe; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Morgan, Lewis & Bockius LLP in Philadelphia seeks a Billing Specialist to ensure accurate and timely client bills for assigned matters, with supervision. The role supports partners by managing all billing aspects and maintaining confidentiality of financial information.

The position resides in the Philadelphia office with a hybrid in-office/remote schedule, requiring strong accounting acumen and proficient use of MS Office, especially Excel.

Qualifications

• Bachelor’s degree with some accounting/finance background.
• Proficient in Outlook, Word, Excel and PDF software.
• Excellent written and verbal communication skills.
• Detail oriented and highly organized with customer service focus.
• Ability to work independently or as part of a team.

Responsibilities

• Prepare and manage client bills for assigned clients and matters with supervision.
• Review matter setup for rate agreements and outside counsel guidelines.
• Identify reports for budgets and accrual requests and coordinate with supervision.
• Review time entries and cost entries for compliance and notify Partners of issues.
• Submit timekeeper approvals and contact clients about billing and eBilling requirements.
• Ensure timely billing submissions and monitor eBilling vendor rejections, escalating as needed.
• Alert supervisor to past due receivables and assist with collections.
• Review monthly reports to identify overdue billing and generate proformas.
• Distribute month-end proformas to Partners and assist with client onboarding on billing procedures.

Skills

Written comms

Verbal comms

Mathematical aptitude

Customer service

Detail oriented

Teamwork

Education

Bachelor’s degree with accounting/finance background

Tools

Outlook

Word

Excel

PDF

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Billing Specialist. The Billing Specialist will be responsible for ensuring the accurate and timely preparation of client bills for assigned clients and matters, and to support the partners with managing their client inventories.

Reporting to the Director of Firmwide Billing, the Billing Specialist will support the firm Partners by managing all aspects of billing for assigned clients and matters, with supervision.

This position will reside in the Philadelphia office and offers a hybrid in-office/remote working schedule.

Key responsibilities include:

• Supports the Partners by completing all aspects of billing for assigned clients and matters, with supervision.
• Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
• Identifies any required reporting for budgets, alternate fee arrangements and accrual requests, and seeks assistance from supervisor to ensure completion. Assistance will be provided from Firm Finance when needed for more complex reporting requirements.
• Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and makes Partner aware of any issues.
• Submits new timekeeper approvals for eilled clients and contacts clients regarding new matters or other eBilling system requirements.
• Completes billing for all assigned clients. For eBilled clients, ensures successful submission of all invoices in appropriate eBilling Vendor’s system, alerting supervisor about any problems that cannot be immediately resolved.
• Monitors eBilled submissions, and assists (with help from supervisor as required) with resolution of any rejections.
• Alerts supervisor about any past due receivables and works closely supervisor to assist with resolution.
• Supports the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated.
• Distributes month-end proformas to appropriate partners.
• With support from supervisor, contacts new clients to review billing and payment procedures and coordinates handling of any special requests.
• With supervisor, contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place.
• Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.

Experience and qualifications:

• Bachelor’s Degree, from four-year college or university and some accounting or financial background.
• Proficient in Outlook, Word, Excel and PDF software.
• Excellent written and verbal communication skills with mathematical aptitude.
• Detail Oriented, highly organized and possesses excellent customer service skills.
• Ability to work independently or on a team.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants

Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.