Billing Specialist

STV; Dallas (TX); Hybrid; USD 58,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Disability insurance

Life Insurance and AD&D

401(k) Plan

Retirement Counseling

Employee Assistance Program

Paid Time Off

Paid Holidays

Back-Up Dependent Care

Parental Leave

Continuing Education Program

Professional Licensure and Society Sub

Job summary

STV is seeking a Billing Specialist for our Project Accounting group. This role is hybrid (3 days in office) with locations in Dallas, TX or other listed offices.

You will manage portfolio-based invoicing under minimal supervision, coordinating with project analysts and accounting staff to ensure accurate, timely invoices. Responsibilities include drafting invoices, auditing billing data, reviewing contracts for billing terms, and creating templates to meet contract needs.

Qualifications

• HS/GED diploma or equivalent
• Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or equivalent experience
• Minimum 5+ years of related experience
• Strong proficiency in Microsoft Excel
• Experience in the A/E/C industry is preferred

Responsibilities

• Drafts project invoices with accuracy and in contract terms for assigned portfolio
• Audits accuracy of billing information in EO and ERP during project setup
• Reviews contracts, modifications, terms, and billing amounts
• Creates invoicing templates to meet contract requirements with supervisor support
• Routes invoices for approval before finalizing
• Maintains document control of working and final invoices and approvals
• Requests reinstatement of invoices and ensures no unallocated credits at month end
• Reviews WIP alignment with revenue and reports for further analysis
• Develops billing solutions and works with systems to implement features
• Submits invoices to clients or portals as directed
• Supports invoicing of retention balances as directed
• Supports end-of-project overhead audits reconciliation
• Advises AR on application of cash receipts to projects and invoices

Skills

Planning

Organization

Communication

Excel

Education

HS/GED diploma

Bachelor’s in accounting/Finance/Business

Job description

STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and can be located in one of the following STV offices: Douglassville, PA; Newark, NJ; Lawrenceville, NJ; Dallas, TX and Frisco, TX.

The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing.

Billing Responsibilities

• Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
• Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
• Routes invoices to the Project Analyst and PM for approval before finalizing invoice
• Maintains document control of working invoice files and final invoices as well as approvals
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
• Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
• Develops solutions to billing issues and works with systems design to implement new features
• May submit invoices to clients or client portals as requested
• Supports invoicing of retention balances at direction of Project Analyst or PM
• Supports the reconciliation of annual or end of project overhead audits as required
• Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Qualifications

• HS/GED Diploma required
• Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
• A minimum of 5+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred

Note: This position is not eligible for sponsorship

This position is not eligible for sponsorship.

Compensation Range

$58,030.00 - $65,943.00

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

We know great candidates don’t always meet every qualification, and research shows women and people of color are less likely to apply unless they do.

At STV, we believe strong talent comes from a wide range of backgrounds.