Billing Specialist

Vaco; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Vaco by Highspring is seeking anBilling Specialist in Columbus, OH to manage invoicing, verify terms, and resolve billing issues. You will coordinate with internal teams, respond to customer inquiries, and maintain clean billing records to support monthly closings.

Responsibilities include processing invoices on time, handling adjustments, and ensuring compliance with billing procedures while providing essential accounts receivable support to the team.

Qualifications

• Experience with billing, invoicing, and accounts receivable processes.
• Strong attention to detail and accuracy in financial data.
• Ability to coordinate with internal departments to resolve billing issues.

Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Verify billing information, pricing, payment terms, and supporting documentation.
• Monitor billing activity to ensure invoices are submitted according to established deadlines.
• Review account information and identify discrepancies or billing errors.
• Research and resolve billing issues by coordinating with internal departments and customers.
• Respond to customer inquiries regarding invoices, account balances, and payment questions.
• Maintain accurate billing records and update customer account information as needed.
• Process billing adjustments, credits, and rebills when necessary.
• Reconcile billing reports and assist with month‑end closing activities.
• Track outstanding invoices and assist with accounts receivable follow‑up.
• Ensure compliance with company policies and established billing procedures.
• Provide general administrative and accounting support as needed.

Skills

Invoicing & billing

Accounts receivable

Customer service

Data accuracy

Job description

Job Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.


• Verify billing information, pricing, payment terms, and supporting documentation.


• Monitor billing activity to ensure invoices are submitted according to established deadlines.


• Review account information and identify discrepancies or billing errors.


• Research and resolve billing issues by coordinating with internal departments and customers.


• Respond to customer inquiries regarding invoices, account balances, and payment questions.


• Maintain accurate billing records and update customer account information as needed.


• Process billing adjustments, credits, and rebills when necessary.


• Reconcile billing reports and assist with month‑end closing activities.


• Track outstanding invoices and assist with accounts receivable follow‑up.


• Ensure compliance with company policies and established billing procedures.


• Provide general administrative and accounting support as needed.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we","our","Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.