BILLING MANAGER / ASSOCIATE FIRM ADMINSTRATOR POSITION

100KCrossing; North Carolina; On-site; USD 60,000 - 80,000; Full time

Job description

BILLING MANAGER / ASSOCIATE FIRM ADMINISTRATOR POSITION

Experience:
3 yrs required

Location:
NC, United States

Employment Type:
Full-Time

Posted on:
Jul 08, 2023

Valid Through:
Oct 21, 2023

Profile:

The position of Billing Manager and Associate Office Administrator will be responsible for supervising and managing all Firm billing activities. Responsibilities include administrating Firm billing systems and billing software program; managing new matter in-take and file docketing systems; training and managing Firm staff on timekeeping protocols; producing and analyzing financial reports; working with Firm Controller and Firm Administrator to assist with Firm operations, including accounting, IT and social media marketing.

Job Responsibilities:

• Overseeing the process of daily new matter in-take and file opening, including preparation and coordination of client engagement letters, setting up new matters in billing software and confirming proper docketing of digital files;
• Managing daily, monthly and task-specific invoicing delivery schedules;
• Proofreading and revising pre-bills and working with responsible attorney on invoicing clients;
• Administering Firm billing software, including software maintenance, upgrades and licensing agreements with vendor along with software applications and protocols with Firm timekeepers;
• Training new and managing existing timekeepers on Firm timekeeping protocols;
• Working in conjunction with Firm Controller to prepare monthly reports based on data abstracted from Firm billing software;
• Creating models to leverage analytics from Firm billing software to assist Firm Partners in decision making;
• Management of Accounts Receivables;
• Backing up Firm Controller with various accounting functions;
• Assisting Firm Administrator with IT and marketing functions, specifically firm website and social media.

The position is full-time. It is estimated that the billing/accounting responsibilities will require 35 to 40 hours a week.

The position reports to the Firm Administrator.

Experience in a professional service based business is preferred, but not required. We welcome applicants without specific work experience; however, the right candidate will have a high level of acumen in the following areas: business, accounting, IT and editing/copywriting. Preferred candidates have a Bachelor’s degree in Business, Accounting or Finance.