Billing & Guest Services Specialist

Blackfoot Telephone Cooperative Inc; Missoula (MT); On-site; USD 30,000 - 47,000; Part time

Benefits offered by this job

Medical benefits

Long-term disability (LTD)

Life insurance

401k with employer match

Job summary

Blackfoot Communications in Missoula, MT seeks a part-time Administrative Assistant who greets guests, handles calls and payments, and routes inquiries to staff. You will support billing accuracy and assist with data in customer and billing systems.

The role covers capital credit program support and general clerical tasks, with opportunities to contribute to process improvements while maintaining a professional front-desk presence.

Qualifications

• High School diploma or equivalent.
• Outlook proficiency and general office experience.
• Experience with customer service processes and billing systems.

Responsibilities

• Greet customers and visitors, assist them, or direct to staff.
• Answer calls, respond to inquiries, and route calls; improve call routing with the ACD system.
• Accept and process walk-in payments; provide daily cash reconciliation.

Skills

Customer Service

Troubleshooting

Outlook

Power BI

Excel

Typing 45+ WPM

Education

High School diploma or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time Administrative Missoula, MT, US 1 Attachments

Salary Range:

$22.88 To $34.00 Hourly

About Us:

Blackfoot Communications reliably connects business of all sizes across the nation using the latest telecommunication technology in voice, network, and managed services. With focus on strong connections, we also provide dedicated account management with a goal to get to know our clients so we can help advise on the best solution.

What We Offer:

• comprehensive medical benefits plan
• LTD
• life insurance
• an outstanding retirement pension plan
• plus a 401k plan that includes employer match
• along with other employer paid benefits

We are proud to have received awards and recognition that highlight our strong company culture. These include "Employer of Choice" from the Missoula Job Service Employer's Council, "Top Tech Employer" from the Montana High Tech Business Alliance, and the "Heart Award" from the United Way of Missoula County in recognition of our ongoing community efforts.

Job Summary:

This position serves as the first point of contact for Blackfoot guests and walk-in customers, providing professional and welcoming customer experience. Responsibilities include answering incoming calls, greeting visitors, processing walk-in payments, and directing inquiries to the appropriate personnel. In addition to general customer service duties, the role supports billing accuracy, manages account-related issues such as credit balance transfers and misapplied payments, and performs general administrative and clerical tasks. This role also assists with the capital credit program and ensures data accuracy across customer and billing systems.

Essential Job Duties and Responsibilities:

• Greet customers and visitors, assist them, or direct them to staff as needed.
• Answer incoming calls, respond to customer inquiries, and route calls appropriately. Work proactively to identify and suggest improvements to call routing through the ACD system to reduce unnecessary call volume to the front desk.
• Accept and process walk-in and drive-up customer payments; provide daily reconciliation of cash transactions.
• Provide support for EBill enrollment, auto pay setup, and online payment troubleshooting.
• Support capital credit program questions and general billing inquiries.
• Identify and resolve billing discrepancies and exceptions before customer impact.
• Process credit balance transfers, resolve misapplied payments, and handle returned (NSF) payments.
• Process E‑Rate payments and maintain tax exempt certifications in accordance with policy.
• Manage delinquency follow-up and payment arrangement options.
• Perform regular data validation and cleanup across customer and billing systems.
• Perform general administrative functions.

Additional Job Duties and Responsibilities:

• Perform other duties and responsibilities as required to fulfill job function or as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of: company policies, procedures, products and services.
• Knowledge of: systems knowledge and proficiency.
• Knowledge of: general office practices and procedures.
• Knowledge of: time management and organizational skills.
• Knowledge of: professional telephone skills.
• Knowledge of: marketing and sales practices and principles.
• Skill to: Customer Service and Trouble Shooting
• Skill to: Outlook proficiency as well as ability to build Outlook template responses
• Skill to: Gather statistical information, perform analysis, and report the information through various technical systems like (but not limited to) Microsoft Power BI and advanced Excel applications
• Skill to: type 45 + wpm.
• Skill to: operate various office equipment such as a computer, scanner/fax/copier, multiline phone, postage machine.
• Ability to: escort visitors to locations throughout the company
• Ability to: think analytically and be a problem solver and resolve conflict.
• Ability to: communicate effectively, both in writing and in speaking, with customers, co-workers, and various business contacts in a courteous and professional manner.
• Ability to: work completely and accurately under time constraints and deadlines.
• Ability to: work in a fast pace environment and prioritize multiple work assignments.
• Ability to: work independently and ability to work effectively as part of a team.
• Ability to: work in a safe and effective manner.

Education and Experience:

Any combination equivalent to the following education and experience that would provide the required knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be: High School diploma or equivalent; Outlook proficiency, general office experience.

Any noted minimum or maximum years of experience should not be construed as a requirement for consideration; this information is meant to be used as a suggested guideline.