Billing, Credit and Collection Specialist

Syntron Material Handling Group; Auburn, West Babylon (AL, MA, NY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented accounting professional to enhance their financial operations. This role involves managing accounts payable and receivable, ensuring accurate financial reporting, and collaborating with cross-functional teams to drive efficiency. With a focus on continuous improvement and operational excellence, you will play a vital role in the company's financial health. Join a forward-thinking organization that values sustainability and innovation, offering a supportive environment where your contributions can make a significant impact.

Benefits

Comprehensive Health Insurance

Paid Holidays

401k Match

Educational Support

Legal Assistance

Stock Purchase Plans

Qualifications

• 3-5 years of high-volume collections experience via calls and emails.
• Proficiency in Microsoft Office and accounting software.

Responsibilities

• Generate project invoice transactions and oversee A/R collections.
• Prepare and issue monthly invoices for all billable projects.
• Perform account reconciliations and analysis for balance sheet accounts.

Skills

Accounts Payable

Collections Management

Financial Reporting

Problem Solving

Microsoft Excel

Communication Skills

Education

Bachelor’s Degree in Accounting

Bachelor’s Degree in Finance

Tools

Microsoft Office

Enterprise-level Accounting Software

Job description

Overview

We are seeking a detail-oriented and analytical accounting professional to support our daily and month-end financial operations. This role will be responsible for processing accounts payable, preparing journal entries, analyzing cost of goods sold, reconciling inventory and fixed assets, and supporting intercompany and audit processes. The position will partner closely with cross-functional teams to ensure accurate financial reporting, participate in ERP system upgrades, and contribute to continuous improvement of accounting processes.

Responsibilities

Primary Responsibilities:

• Generate project invoice transactions and oversee Accounts Receivable (A/R) Collections, ensuring transaction accuracy.
• Manage daily cash receipts, monitor client accounts, and pursue delinquent accounts.
• Research and resolve payment discrepancies, short pays, and customer disputes professionally.
• Enter invoices into supplier portals.
• Collaborate with sales, customer service, and finance teams to resolve billing issues.
• Interact with Proposals & Contracts and Project Management teams, ensuring high visibility and operational efficiency in billing and collections.
• Lead the Collections function independently to ensure prompt collection of billed transactions, engaging with internal teams and external customers.
• Communicate effectively via phone and email with clients regarding payments owed.
• Prepare and issue monthly invoices for all billable projects, ensuring timely and accurate tracking.
• Generate monthly client financial summaries and KPI reports on A/R, cash collections, and DSO for senior leadership.
• Perform account reconciliations and analysis for balance sheet accounts, including cash and A/R.
• Review and process credit memo requests, support billing inquiries, and resolve unpaid or disputed amounts.
• Assess the creditworthiness of customers and recommend credit limits and payment terms.
• Support year-end audit requirements through research and reconciliation.
• Participate in departmental and company-wide goals and initiatives.
• Create and update supplier records and perform other duties as assigned.
• Crosstrain within the accounting department.

Qualifications

Required Qualifications:

• Bachelor’s degree in accounting or finance.
• 3-5 years of high-volume collections experience via calls and emails.
• Ability to work in a fast-paced environment and meet reporting deadlines.
• Sound judgment, autonomy, and professionalism in billing and collections tasks.
• Strong knowledge of contract terms, milestones, and billing processes.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and enterprise-level accounting software.
• Excellent problem-solving and communication skills across organizational levels.
• Ability to present AR and billing KPI results to executives.

*Note: Company Name does not accept unsolicited resumes from search firms for this position.

About Kadant Solutions Division

Kadant Solutions, based in Auburn, Massachusetts, develops and markets systems and consumables for process industries worldwide, including construction, food processing, metals, nonwovens, pulp and paper, textiles, and tissue.

Why Join Kadant?

• Named as one of America’s Most Responsible Companies 2024 by Newsweek.
• Recognized as one of America’s Greatest Workplaces for Diversity 2023.
• 100% renewable energy usage.
• Serves industries with high recycling rates.
• Focus on sustainable industrial processing and innovation.

*Equal opportunity employer. All benefits are effective upon hire and include comprehensive health insurance, paid holidays, 401k match, insurance benefits, legal assistance, educational support, and stock purchase plans.*