Billing Coordinator (Non-Profit) - Manhattan

AHRC New York City; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

403(b) matching

Paid Time Off

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Referral program

Vision insurance

Job summary

AHRC New York City is seeking a Billing Coordinator for the Residential Division in Manhattan. This full-time in-office role focuses on maintaining records and ensuring reimbursement claims meet funders and Medicaid rules.

You will supervise billing staff, review daily billing, and collaborate with Finance to keep accurate documentation, while supporting timely and compliant billing operations.

Qualifications

• Bachelor's degree or equivalent experience; data entry experience required.
• Proficiency with Microsoft Office; ability to learn billing/EHR software.
• Experience with developmental or intellectual disabilities preferred.
• Strong data review and analytical reporting abilities.
• Organizational and time-management skills; ability to multi-task.
• Willingness to work flexible hours to meet deadlines.

Responsibilities

• Lead Residential Billing team in daily billing review and accuracy.
• Train and supervise new Residential Billing staff.
• Direct tasks and assist team as needed.
• Review work for accuracy; resolve inconsistencies.
• Monitor CX360 logs and related billing reports.
• Perform monthly QA checks on billing documentation.
• Reconcile CH-R billing documents for IRA and ICF programs.
• Oversee compliance with EPOP and PICA requirements.
• Maintain daily billing documentation; liaise with Finance.
• Collaborate with residential team to ensure timely billing.
• Support billing voids/adjustments processes per funders.
• Identify issues and escalate to senior managers.
• Provide support to resolve billing issues.
• Conduct other related duties as assigned.

Skills

Data entry

Analytical reporting

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

EHR systems

Job description

Billing Coordinator (Non-Profit) - Manhattan

• Full-time

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

AHRC NYC is seeking a Billing Coordinator for their Residential Division. The major responsibilities of the Residential Billing Coordinator include maintaining all records and documents supporting reimbursement claims and documentation verifying services provided to the people we support and assisting in ensuring that all regulatory rules mandated by funders and Medicaid are met.

Compensation Package: $60,000 per year plus a very generous and comprehensive Benefit package. See Benefit information below.

Schedule: Monday - Friday 8am -4pm....35 hours per week in-office.

Location: Manhattan 10038

ESSENTIAL RESPONSIBILITIES

• Leads team of Residential Billing assistants/specialists responsible for review of daily billing, whether captured through CX360 or other related systems.
• Trains and oversees new Residential Billing personnel.
• Directs assigned tasks and assists Residential Billing assistants/specialists as needed.
• Reviews work of team to ensure accuracy, resolving inconsistencies as needed.
• Reviews CX360 error logs and reports as related to billing.
• Performs monthly billing QA checks on documentation supporting billing for people receiving services in Supportive IRA and Respite programs.
• Reconciles CH-R billing documentation for IRA and ICF programs.
• Oversees semi-annual review of department's compliance with EPOP and PICA requirements.
• Collects and reviews daily billing documentation for department.
• Serves as liaison to Finance/Billing Department and Program Records Unit under supervision of Vice President and/or Director of Residential Services.
• Collaborates with residential team members to ensure all billing and corrections to billing are completed in timely and accurate manner.
• Assists in departmental processes related to Billing Voids and Adjustments, ensuring all regulatory rules mandated by funders and Medicaid are met in processing of billing paperwork.
• Identifies and reports to senior department managers any problems and/or issues related to billing documentation or workflow.
• Provides support to department in resolving billing issues or process barriers.
• Conducts other related duties, as assigned

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree, or four years related experience/or training, or equivalent combination of education and experience. Data entry experience required.
• Expertise in Microsoft Office applications and capacity to quickly learn new software systems, particularly related to billing and electronic health record systems.
• Experience working with people with developmental or intellectual disabilities preferred.
• Strong ability to review and summarize data into analytical reports.
• Demonstrated organizational and time management skills and ability to independently set priorities and work on multiple tasks and projects.
• Willingness to work flexible hours to ensure meeting of billing deadlines.

BENEFITS

• 403 (b) matching
• Health Insurance (family & single plans)
• Paid Time Off (sick, personal & vacation)
• Employee assistance program
• Flexible spending account
• Life insurance
• Parental leave
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.