Billing Coordinator

Clyde & Co; United States; Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work

Paid time off

Referral bonuses

Mentorship

Wellbeing program

Parental leave

Health benefits

Retirement benefits

Job summary

Clyde & Co in Kansas City is seeking an experienced legal biller to operate in a fast-paced environment. This hybrid role supports attorneys, clients and staff by ensuring accurate pre-bills, timely invoicing and compliant e-billing processes.

The ideal candidate brings 2–5 years in law firm billing, strong Excel skills, familiarity with Elite 3E or similar systems, and a client-focused approach. You will balance precision with urgency while maintaining confidentiality and collaborating across

Qualifications

• 2-5 years of experience in a billing role, preferably at a law firm.
• Service oriented and self-motivated with urgency and pride in work.
• Able to exceed expectations of partners, attorneys, and clients.
• Experience with Elite 3E software preferred.
• Understanding of complex billing and e-billing systems.
• Advanced proficiency with Excel and Microsoft Office.
• Excellent written and verbal communication and interpersonal skills.
• High school diploma required.

Responsibilities

• Review pre-bills for client guidelines, rates and cost exceptions.
• Generate and distribute pre-bills monthly.
• Participate in monthly partner review meetings for unbilled/AR.
• Process narrative edits and time/cost adjustments.
• Compile receipts and documentation for third-party expenses.
• Prepare client statements with timekeeper summaries.
• Upload LEDES invoices via e-billing hubs/sites as needed.
• Address inquiries about billed/unbilled totals and history.
• Prioritize tasks to ensure timely distribution of invoices.
• Input estimates on client e-billing sites with timekeeper approval.
• Maintain billing files/e-files and backups for audits.
• Assist with collections and address deductions/issues.
• Maintain contact with clients, attorneys, and staff.
• Collaborate with attorneys, clients, and staff on billing matters.
• Generate reports for billing partners/secretaries/clients.
• Observe confidentiality in all firm matters.

Skills

Excel proficiency

Microsoft Office

Communication skills

Time management

Relationship building

Education

High school diploma

Tools

Elite 3E

Tymetrix

Serengeti

Job description

The Role

The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City.

Key Responsibilities

• Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions
• Generate and distribute pre-bills on a monthly basis
• Participate in monthly meetings with partner to review unbilled and AR inventory
• Process narrative edits and time and cost adjustments
• Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client
• Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed
• Upload LEDES invoices via e-billing hub and various e-billing websites, as necessary
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely
• Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers
• Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries
• Participate in collections activities as needed, and identify and elevate deductions and/or collections issues
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections.
• Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client.
• Observe confidentiality in all Firm and client matters
• Other duties as they arise

Qualifications

• 2-5 years of years' experience in a billing role, preferably at a law firm.
• Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.
• Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
• Experience with Elite 3E software preferred.
• Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors.
• High school diploma required.

Why Join Us?

Benefits

• Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work.
• Paid Time Off – Generous paid time off and firm holidays.
• Referral Rewards – Earn bonuses for introducing talented colleagues to our team.
• Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support.
• Engaging Culture – Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.
• Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood.
• Wellbeing Benefits – $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.
• Comprehensive Health Benefits – Medical, dental, and vision, life, and disability, for you and your family.
• Retirement Benefits – starts on day one and 100% vested

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.