Billing Coordinator

Nextech Commercial HVAC & Refrigeration; Fort Myers (FL); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health insurance (including free emp.

Dental, Vision, Accident, Critical Ill

FREE life insurance

401k with 50% match up to 6%

7 paid Holidays

2 paid Personal days

10 paid Vacation days

Job summary

Nextech in Fort Myers, FL is seeking a Billing Coordinator to support technician payroll and billing processing under the guidance of the Operations Manager. This entry-level role focuses on accuracy, learning billing systems, and understanding company and customer requirements.

You’ll handle work tickets, enter transactions, verify data, and help ensure timely invoicing while delivering reliable support to our service teams.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Experience in Billing-related roles preferred.
• HVAC/Service industry experience preferred

Responsibilities

• Process technician work tickets and import labor/materials as needed.
• Enter and verify transactions in billing system.
• Process time in/out from work tickets.
• Assign units worked to labor and material lines.
• Ensure trip and/or additional fees are assigned correctly.
• Prepare work orders with accurate descriptions.
• Verify materials match work performed.
• Flag billing issues for review.
• Monitor work order status for prompt processing.
• Complete assigned Divisions on Overtime/Conflict report.
• Add Unapplied Time to WO transactions and notify Payroll if late.
• Learn to process 2nd approvals and EFS work orders.
• Complete daily invoicing under supervision.
• Demonstrate sustained accuracy and compliance with client specs and company policies.
• Work professionally with managers, coworkers, and customers

Skills

Attention to detail

Clear written and verbal communication

Typing 50 WPM

Fast-paced environment adaptability

Teamwork

Education

High school diploma or equivalent

Associate degree preferred

Tools

Computer proficiency

Job description

Overview

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

What You’ll Be Doing

Under the guidance of the Operations Manager, the Billing Coordinator supports technician payroll and billing processing by entering and verifying work order data. This entry-level role focuses on accuracy, learning billing systems, and understanding company and customer requirements.

What Makes Nextech Different?

• Excellent Health Insurance options including a FREE employee only option
• Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options
• FREE life insurance equal to your annualized pay rate
• 401k with a 50% match up to the first 6% of your contributions
• 7 paid Holidays
• 2 paid Personal days
• 10 paid Vacation days

Min Compensation

USD $18.00/Hr.

Max Compensation

USD $21.00/Hr.

Responsibilities

• Processes technician work tickets and import labor/materials as needed
• Enters and verifies transactions in billing system
• Processes time in/out from work tickets
• Assigns units worked to labor and material lines
• Ensures that any trip and/or additional fees are assigned correctly
• Prepares work orders (WOs) with accurate descriptions
• Verifies materials match work performed
• Flags billing issues for further review
• Monitors work order status for prompt processing
• Completes assigned Divisions on Overtime/Conflict report
• Adds UPOs (Unapplied Time) to WO transactions and notifies Payroll if late
• Learns to process 2nd approvals and EFS (Executive Facilities Solutions) work orders
• Completes daily invoicing under supervision
• Successfully demonstrates sustained accuracy (e.g., error-free processing benchmarks)
• Ensures all work is completed accurately in compliance with client specifications and company policies
• Works in a professional manner with managers, supervisors, coworkers, customers, and the public
• Other related duties as assigned

Qualifications

• Strong attention to detail and commitment to accuracy
• Clear written and verbal communication skills
• Basic to intermediate computer proficiency
• Ability to learn new software and systems
• Minimum 50+ WPM typing
• Ability to work in a fast-paced environment with changing priorities and goals
• Organized, dependable, and self-motivated
• Ability to multi-task and manage assigned priorities
• Works well in a team environment
• Ability to work overtime as needed

What We’re Looking For

• High school diploma or equivalent required; Associates degree highly preferred.
• Prior Billing-related experience preferred.
• Experience in HVAC Industry, Commercial Kitchen Industry or other service business preferred

Physical Requirements

• Continuously able to work in office environment
• Able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer.
• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs.
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing