Billing Coordinator

Infinity Global, Inc.; Danville (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Infinity Global, Inc. is seeking a Billing Coordinator to deliver accurate invoicing to customers promptly. You will prepare daily invoices and summary invoices when required, assemble supporting documents, and process paperwork like PO matching and returns.

You’ll assist collections for Finance and handle ad hoc duties in a fast-paced environment. The role demands strong communication, multitasking, and proficiency with Dynamics GP, Word and Excel, plus knowledge of multi-currency transactions.

Qualifications

• Associate degree in accounting/finance/business preferred.
• Billing experience and accounts receivable/collections preferred.
• Expertise in invoicing processes and account reconciliations.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize based on urgency.
• Proficient PC skills with Dynamics GP or similar software; Word/Excel.
• Knowledge of multi-currency transactions.

Responsibilities

• Prepare invoices to customers daily and create summary invoices when needed.
• Prepare supporting documents per customer requirements.
• Process paperwork from Account Management teams, including PO matching and returns/adjustments.
• Support collections initiatives for Finance as requested.
• Perform additional duties and special assignments as required.

Skills

Communication skills

Multitasking

Organization

Education

Associate degree in accounting/finance/business

Tools

Microsoft Dynamics GP

Microsoft Word

Microsoft Excel

Job description

POSITION SUMMARY

The Billing Coordinator is responsible for providing accurate invoicing documents to customers in a timely manner.

KEY RESPONSIBILITIES

• Prepare invoices to customers on daily basis; combine daily invoices into summary invoice for customers that require summary billing documents.
• Prepare supporting documents in accordance with customer requirements.
• Process paperwork as received from Account Management teams inclusive of receipt of goods, enter/matching against purchase order documents, and processing of returns and adjustments.
• Support collections initiatives for the Finance department, as requested.
• Additional duties and special assignments, as required.

KEY ACCOUNTABILITIES

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up.
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues.
• Analyze and problem-solve effectively and efficiently.
• Work calmly and effectively in a fast-paced environment.
• Organize and plan for multiple customer accounts at one time.
• Maintain a high level of confidentiality in all tasks.

MINIMUM QUALIFICATIONS

• Associate’s Degree in Accounting/Finance/Business Related field is preferred.
• Billing experience preferred; accounts receivable, collections, and general accounting experience preferred.
• Expertise in invoicing processes and account reconciliations.
• Excellent written and verbal communication skills.
• Ability to multitask/prioritize based on urgency.
• Excellent PC skills, Microsoft Dynamics GP or similar accounting software, Word, Excel, etc.
• Knowledge of multi-currency transactions.