Billing Coordinator

Morgan Lewis; Chicago (IL); On-site; USD 72,000 - 101,000; Full time

Benefits offered by this job

Medical benefits

401(k) eligibility

Paid time off

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Firm Billing Coordinator in Chicago. Under minimal supervision, this role supports the billing function on a firm-wide basis, ensuring accurate and timely client bills and assisting Partners with client inventories.

Responsibilities include reviewing matter setup, managing eBilling processes, budgeting/AFAs, and monitoring unbilled balances.

Qualifications

• Bachelor’s degree and a minimum of five (5) years of 3E/Elite billing experience or an equivalent combination of education and experience.
• Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms.
• Proficiency with Microsoft Outlook, Word, Excel, and PDF software.
• Strong attention to detail, organizational skills, and customer service skills.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Support Partners by managing all aspects of billing for assigned clients and matters.
• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.
• Facilitate setup and reporting for budgets, AFAs, and accrual requests; seek guidance for complex reporting.
• Review time and cost entries for compliance with client and matter requirements and escalate issues.
• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.
• Complete billing for assigned clients and ensure successful submission of invoices through eBilling vendor systems.
• Monitor eBilling submissions and assist with resolving invoice rejections.
• Contact clients regarding past-due receivables and coordinate with Collections to resolve issues.
• Review monthly reports with Partners to identify overdue billing and ensure proformas are generated.
• Distribute month-end proformas to Partners and review new client billing procedures.

Skills

Attention to detail

Organizational skills

Customer service

Written and verbal communication

Education

Bachelor's degree

Tools

3E/Elite

eBilling Hub

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Billing Coordinator. Under minimal supervision, the Firm Billing Coordinator supports the billing function on a firm-wide basis. This role is responsible for ensuring the accurate and timely preparation of client bills for assigned clients and matters, and to support the partners with managing their client inventories. This position oversees matter setup, rates, billing requirements, including eBilling as appropriate, and client-required reporting to ensure accuracy and compliance. The role works directly with Partners to manage all aspects of billing and monitor unbilled and accounts receivable balances.

Responsibilities

Support Partners by managing all aspects of billing for assigned clients and matters. Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines. Facilitate setup and reporting for budgets, alternative fee arrangements, and accrual requests, with support from Firm Finance for more complex reporting requirements. Review time and cost entries for compliance with client and matter requirements, including block billing, task codes, and summer associate time; escape issues to Partners as appropriate. Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements. Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems. Monitor eBilling submissions and assist with resolving invoice rejections. Contact clients regarding past-due receivables and partner with the Collections Department to resolve collection issues. Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated. Distribute month-end proformas to appropriate Partners. Contact new clients to review billing and payment procedures and coordinate special billing requests. Proactively support new Partners with client agreements, rate setup, billing procedures, and required billing system setups. Exercise sound judgment and discretion when responding to Partner requests and interacting with team members, clients, and senior management. Maintain strict confidentiality of financial and systems-related information.

Education and Experience

Bachelor’s degree from a four-year college or university and a minimum of five (5) years of 3E/Elite billing experience, or an equivalent combination of education and experience. Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms. Proficiency with Microsoft Outlook, Word, Excel, and PDF software. Strong attention to detail, organizational skills, and customer service skills. Strong written and verbal communication and interpersonal skills. Self-starter with the ability to manage multiple priorities and competing demands. Strong problem-solving, project management, planning, and organizational skills. Ability to work effectively as part of a team and adapt to changing priorities.

For positions in Chicago, IL, the salary range for this position is: $72,200.00 - $101,100.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package.

• The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.