BILLING CLERK

University of Texas Rio Grande Valley; Edinburg (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

The University of Texas Rio Grande Valley is seeking a Billing Clerk in Edinburg, Texas. The role focuses on patient registration, insurance verification, and posting payments within the Revenue Cycle, using the EMR system to ensure accurate and timely billing.

Responsibilities include securing insurance coverage, maintaining patient confidentiality, and supporting the CBO with documentation and communications with clinics.

Qualifications

• Data entry accuracy is essential.
• Strong communication with patients and departments required.
• Knowledge of HIPAA rules and patient confidentiality.
• Understanding of insurance plans and referral procedures.
• Bilingual English/Spanish is preferred.

Responsibilities

• Register new patients and collect demographics and insurance information.
• Verify insurance coverage for encounters via EMR interfaces.
• Post payments and adjustments in the EMR system and reconcile daily.
• Update patient demographics and insurance information as needed.
• Assist Billing Specialists with printing medical records and scanning into EMR.

Skills

Data entry

Communication skills

HIPAA compliance

Insurance knowledge

Bilingual (English/Spanish)

Education

High School diploma or equivalent

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2 nd Floor
Edinburg, TX 78539

Edinburg: [phone]
Brownsville: [phone]

Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.

Faculty Recruitment:
College of Engineering & Computer Science: [e-mail]

Robert C. Vackar College of Business & Entrepreneurship: [e-mail]

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth, Social Security Number, Gender, Ethnicity/Race. Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at [phone] and/or [e-mail].

Position Information

Posting Number

Posting Number SRGV9071

Working Title BILLING CLERK

Number of Vacancies 1

Location Edinburg, Texas

Department School of Medicine/ Revenue Cycle

FTE 1.0

FLSA Non-Exempt

Scope of Job

Responsible for conducting patient registration, insurance verification, scanning, printing, and posting payments and adjustments in the Electronic Medical Records ( EMR ) system.

Description of Duties

• Registers new patients by obtaining patient demographics and third-party coverage(s) for encounters from our partner EMR systems and MaxRVU application.
• Obtains and verifies insurance coverage for patients received via Interfaces in accordance with health plan guidelines.
• Responsible for posting payments and adjustments received from other EMR systems, including posting all adjustment and reconciling payments daily for the CBO.
• Updates/corrects patient demographic and insurance emergency contact information received from EMR systems.
• Assists Billing Specialists in printing medical records and scanning information into EMR system.
• Maintains patient confidentiality regarding access to patient and other clinical information via email, computer, fax and mail.
• Prepares and distributes payor and patient correspondence received by the CBO.
• Responsible for contacting clinics, obtaining and entering referral information and/or prior authorizations as required for billing.
• Responds to calls and ensures caller’s needs are met and accurate information is obtained.
• Obtains and documents information required for third-party reimbursement.
• Assists in ensuring compliance with Medicare and third-party payor requirements and guidelines.
• May assist the Revenue Cycle Department with gathering data for provider audits or billing information such as: obtaining/printing medical records for provider audits, verifying claims were billed and paid, etc.
• Acts as patient point of contact and liaisons with various departments to assist with required documentation.
• Participates in educational activities and attends staff meetings as scheduled.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

High School diploma or equivalent.

Preferred Education

None.

Licenses/Certifications

None.

Required Experience

Two (2) years of general office or clerical experience or
One (1) years of medical, hospital, or healthcare billing experience.

Preferred Experience

Bilingual (English/Spanish). Medical, hospital, or healthcare billing experience. Thorough knowledge of registration, insurance verification, prior authorizations, customer service, posting, collections, reimbursement and payment reconciliation processes.

Equipment

Use of standard office equipment. Proficient with Electronic Health Record system. Microsoft Office applications preferred such as: MS Outlook & MS Excel and Word.

Working Conditions

Location of position may be Harlingen or Edinburg. Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Other

Skill in data entry with minimal errors. Ability to communicate effectively in both oral and written form. Strong attention to detail. Knowledge of insurance plans and referral procedures. Organization, communication and computing skills. Comprehensive knowledge of and compliance of HIPAA rules and regulations.

Physical Capabilities

N/A

Employment Category

Employment Category Full-Time

Minimum Salary

Minimum Salary Commensurate with Experience

Posted Salary Commensurate with Experience

Position Available Date

Position Available Date 08/01/2025

Grant Funded Position

Grant Funded Position No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth, Social Security Number, Gender, Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at [phone] and/or [e-mail].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.

Required fields are indicated with an asterisk (*).

• * Are you now, or previously, employed by The University of Texas System or any of its institutions?
• Yes - I currently am employed by the UT System or its institutions
• Yes - I have previously been employed by the UT System or its institutions
• No - I have never been employed by the UT System or its institutions
• Yes
• No
• * Please select your highest level of completed education.
• 6th grade education
• 10th grade education
• High School Diploma or GED
• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
• Bachelors Degree from an accredited university
• Masters Degree from an accredited university
• Ph. D. or other terminal degree from an accredited university
• None of the above
• * Please provide the field of study for your education:

  (Open Ended Question)

• * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• Over 10 years

• * Do you meet the minimum requirements for this position?
• • Yes
  • No