Billing Assistant Air Charter Operations

DSV Road GmbH; Huntsville (AL); On-site; USD 23,000 - 30,000; Full time

Job summary

DSV is seeking a detail-oriented Billing Assistant for Air Charter Operations in Huntsville, USA, to manage import/export billing, ensure accurate invoicing, and maintain financial records for billing activities.

The role requires 2+ years in billing or accounting, proficiency with billing software and Excel, and strong organizational skills. Collaboration with operations and customer service is essential to resolve discrepancies and support month-end close processes.

Qualifications

• Minimum of 2 years of billing or accounting experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in data entry and numerical calculations.
• Familiarity with billing software/systems and Excel.
• Knowledge of import/export processes and regulations.
• Basic understanding of accounting principles.

Responsibilities

• Generate and review billing invoices for import and export shipments based on contracts and service agreements.
• Ensure accurate and timely recording of billing information and charges.
• Verify shipment documents for accuracy and regulatory compliance.
• Collaborate with operations and customer service to resolve billing discrepancies.
• Maintain organized billing records and documentation.
• Provide billing-related support to customers and respond to inquiries.
• Assist with month-end and year-end closing activities and audits.
• Adhere to billing processes and regulatory requirements.

Skills

Attention to detail

Organizational skills

Excel

Data entry

Billing software

Communication skills

Education

Associate's degree or certification in Accounting/Finance

Tools

SAP

Oracle

Job description

• Billing Assistant Air Charter Operations

If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.

Job area: Billing

DSV - Global Transport and Logistics

At DSV, our purpose is to keep customers' supply chains flowing and enable the business of our customers by ensuring reliable and efficient transport and logistics services through storage and transport of goods by air, sea and road. Our vision is to create long-term, sustainable growth and value for our customers, employees, shareholders and society.

Close to 150,000 employees in over 90 countries work diligently to deliver great customer experiences and high-quality services.

As a global leader, our commitment to sustainable business practices is a central element of our overall business strategy.

Location: USA - Huntsville, Wall Triana Hwy

Division:Air & Sea
Job Posting Title: Billing Assistant Air Charter Operations - 124913
Time Type: Full Time

Billing Assistant - Air Charter Operations

DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.

Duties and Responsibilities

• Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
• Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
• Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
• Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
• Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
• Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
• Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
• Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
• Stay updated with industry regulations and best practices related to import/export billing and invoicing

Educational background / Work experience

• Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency in data entry and numerical calculations
• Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
• Knowledge of import/export processes, documentation requirements, and related regulations
• Basic understanding of accounting principles and practices
• Excellent communication and interpersonal skills to interact with internal teams and external customers
• Ability to work effectively in a fast-paced and deadline-driven environment

Preferred Qualifications

• Associate's degree or certification in Accounting, Finance, or a related field
• Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
• Knowledge of customs regulations and import/export compliance
• Familiarity with transport management systems (TMS) or other logistics software related to billing/invoicing
• Fluent in English (oral and written)

Computer Literacy

• Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as \"at will\" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

For this position, the expected base pay range is $17.69 - $22.12 . Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through theDSV Benefits Showcase . Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail] . If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.