Billing Assistant

DSV Air & Sea Inc.; Itasca (IL); On-site; USD 23,000 - 39,000; Full time

Job summary

DSV is seeking a detail-oriented Import/Export Billing Clerk to join our transportation and logistics team. The role focuses on accurate and timely billing of import and export shipments, ensuring customer requirements are met and financial records are maintained.

Responsibilities include generating invoices, reconciling charges, and coordinating with operations to resolve billing discrepancies. The position requires 2+ years in billing/accounting within transport/logistics and proficiency in

Qualifications

• Minimum of 2 years of billing or accounting experience.
• Experience in transportation and logistics billing/import/export operations.
• Proficiency with Excel and billing software/systems.
• Knowledge of import/export regulations and documentation.

Responsibilities

• Generate and review billing invoices for import/export shipments based on contracts.
• Record billing information accurately and timely.
• Verify bills of lading, invoices, and customs documents for accuracy and compliance.
• Collaborate with operations and customer service to resolve billing issues.
• Maintain organized billing records and prepare periodic reports.

Skills

Attention to detail

Organizational skills

Data entry

Excel proficiency

Billing accuracy

Communication skills

Deadline-driven

Education

Associate's degree or certification in Accounting/Finance

Tools

SAP

Oracle

Billing software

Job description

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Job area: Billing

DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rdlargest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: USA - Itasca, N Arlington Heights Rd Itasca, IL

Division: Air & Sea

Job Posting Title: Billing Assistant

Time Type: Full Time

Summary

DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.

Duties and Responsibilities

• Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
• Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
• Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
• Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
• Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
• Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
• Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
• Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
• Stay updated with industry regulations and best practices related to import/export billing and invoicing

Educational background / Work experience

• Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency in data entry and numerical calculations
• Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
• Knowledge of import/export processes, documentation requirements, and related regulations
• Basic understanding of accounting principles and practices
• Excellent communication and interpersonal skills to interact with internal teams and external customers
• Ability to work effectively in a fast-paced and deadline-driven environment

Preferred Qualifications

• Associate's degree or certification in Accounting, Finance, or a related field
• Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
• Knowledge of customs regulations and import/export compliance
• Familiarity with transportation management systems (TMS) or other logistics software related to billing/invoicing

Language skills

• Fluent in English (oral and written)

Computer Literacy

• Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.

For this position, the expected base pay range is $20.75 to $27.75. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through theDSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail]. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Nearest Major Market: Chicago