Billing Assistant

Davis Wright Tremaine LLP; Remote; USD 58,000 - 64,000; Full time

Job summary

A top law firm in the U.S. is seeking a Billing Assistant to support the billing team. This position offers the flexibility to be fully remote while working within commuting distance of offices in Seattle, Portland, San Francisco, or Los Angeles. Responsibilities include processing invoices, assisting with billing system maintenance, and providing reporting support. Ideal candidates will have advanced Excel skills, strong communication abilities, and a focus on customer service. Competitive salary and benefits are offered.

Benefits

Choice of health and vision insurance plans

Paid sabbatical after 13 years of service

Tuition reimbursement

Commuter benefits

Qualifications

• 1+ years of relevant experience in a professional office environment.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and adapt to heavy workloads.

Responsibilities

• Process prebills and generate invoices according to client guidelines.
• Provide overflow coverage for Billing Specialists.
• Monitor and assist tasks in the centralized Billing inbox.

Skills

Advanced skills in Microsoft Excel

Strong written and verbal communication

Excellent customer service

Ability to problem-solve

High degree of accuracy, attention to detail

Education

High School diploma or GED required; Bachelor’s degree preferred

Tools

Aderant Expert Billing

Job description

Overview

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Billing Assistant to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.

This position is responsible for providing assistance to the Billing Team, including maintenance of work-in-progress records, creating and revising client invoices, and other tasks as assigned. The Billing Assistant will assist with ad hoc reporting requests, time entry updates, and other billing system maintenance tasks.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Responsibilities

• Use Aderant Expert Billing to process prebills and generate invoices in compliance with attorney instructions and client guidelines
• Provide out-of-office and overflow coverage for Billing Specialists and Billing Proofreaders
• Work in collaboration with E-Billing Department, Rates Team, and other Finance teams to ensure invoices are processed accurately and in a timely manner
• Monitor, reroute, and assist with tasks in the centralized Billing inbox
• Provide reporting support to legal assistants and attorneys to meet client-required accrual deadlines
• Respond to attorney inquiries regarding time entry records and general billing requests
• Assist with billing system updates such as task and activity codes, narrative edits, and time entry modifications upon request
• Assist with Finance projects, as needed, to promote best practices
• Maintain regular and consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings

Qualifications

• 1+ years of relevant experience in a professional office environment
• High School diploma or GED required; Bachelor’s degree preferred
• Advanced skills in Microsoft Excel and Microsoft Word
• Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys
• Excellent customer service
• Ability to problem-solve
• High degree of accuracy, attention to detail, and quality control
• Ability to manage multiple tasks and adapt to heavy workloads and new assignments in a fast paced environment
• Ability to work overtime as needed

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

Salary and Benefits by Location

The job description includes location-based salary ranges. For Washington state: the annualized salary range is $58,000 to $64,000 ($29.74 to $32.82 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full-time employees may be eligible for a bonus and benefits including health insurance with optional HSA, long-term disability, dental insurance, vision care, telemedicine and virtual short-term solution-based counseling services, life insurance, flexible spending accounts, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. Initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, and pet insurance. Commuter and Transit programs are also available.

For California locations: the annualized salary range for Los Angeles is $54,000 to $61,000 ($27.69 to $31.28 hourly); for San Francisco it is $62,000 to $69,000 ($31.79 to 35.38 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full-time employees may be eligible for a bonus and benefits including health insurance with optional HSA, long-term disability, dental insurance, vision care, telemedicine and virtual short-term solution-based counseling services, life insurance, flexible spending accounts, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, and pet insurance. Commuter and Transit programs are also available.

DEI – Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here: www.dwt.com/dei

We provide reasonable accommodations for applicants and employees who need them. If you need to request accommodation during the application or recruiting process, please email [e-mail].

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