Billing Assistant

Pediatric Associates Family of Companies; Laguna Hills (CA); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Pediatric Associates Family of Companies is seeking a detail-oriented Mail Clerk to handle clerical duties, process incoming/outgoing mail, batching and scanning, and support the RCM department.

This role may involve remote/telework or rotation between office and remote work, requires a high school diploma and 1–3 years of experience; duties include postage, data entry, and handling packages with safe lifting.

Qualifications

• High School Diploma or equivalent.
• Experience may be commensurate with education.

Responsibilities

• Processes and organizes all mail correspondence including sorting, batching, scanning, and assigning of all manual payment batches.
• Obtains information from clearinghouse and/or payer websites, such as EFT/ERA, and uploads information into the practice management system.
• Assists the RCM department operations' data entry needs in the practice management system.
• Accepts and signs for incoming and outgoing mail and packages. Process postage for outgoing mail.
• Processes and submits all supply orders for the RCM department.

Skills

Communication skills

Written communication

Multitasking

Prioritization

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Job description

PRIMARY FUNCTION

Performs clerical duties and processes incoming and outgoing mail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list may not include all the duties that may be assigned.

• Processes and organizes all mail correspondence including sorting, batching, scanning, and assigning of all manual payment batches.
• Obtains information from clearinghouse and/or payer websites, such as EFT/ERA, and uploads information into the practice management system.
• Assists the RCM department operations' data entry needs in the practice management system.
• Accepts and signs for incoming and outgoing mail and packages. Process postage for outgoing mail.
• Processes and submits all supply orders for the RCM department.

QUALIFICATIONS

EDUCATION:

• High School Diploma or equivalent required.
• Experience may be commensurate with education.

EXPERIENCE:

• Minimum 1-3 years of experience required.
• Previous healthcare experience not required.

LICENSURE / CERTIFICATION

Upon hire, and for the duration of the employment period, driver’s license must be active and valid.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in Microsoft Office; working knowledge of systems (Outlook)
• Ability to communicate effectively and in writing.
• Ability to multi-task in a fast-paced environment
• Ability to prioritize work.
• Ability to work in a team environment or independently.

TYPICAL WORKING CONDITIONS

May be either full time remote/telework or rotate working in the office and remote/telework.

This job must be U.S. based.

• Operating computer
• Manual Dexterity
• Reach above shoulder.
• Lift/Carry 21-50 lbs.
• Push/Pull 13-25 lbs.
• Walking
• Squat or kneel.

OTHER PHYSICAL REQUIREMENTS

• Vision
• Sense of sound
• Sense of touch
• Ability to wear Personal Protective Equipment (PPE).

PERFORMANCE REQUIREMENTS

• Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI (Protected Health Information) in accordance with organizational policy, Federal, State, and local regulations.
• The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to be an accurate reflection of the general nature of level of the job.