Billing Assistant

Mayer Brown LLP; Chicago, City of Rochester (IL, NY); Hybrid; USD 57,000 - 76,000; Full time

Job summary

An established industry player is seeking a meticulous Billing Assistant to join their Financial Operations group. This role is pivotal in supporting the monthly invoicing cycle, ensuring accurate and timely billing for a firm that issues over $1 billion in client invoices annually. You'll engage in a variety of tasks, from editing documents to generating reports, all while working in a collaborative and dynamic environment. With a robust training program in place, this opportunity not only promises professional growth but also offers competitive compensation and comprehensive benefits. If you are detail-oriented, possess excellent communication skills, and thrive in a team-oriented setting, this could be the perfect fit for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

Generous Paid Time Off

Back-up Childcare

Eldercare

Transportation Subsidy

Firm Paid Parking

Professional Development Opportunities

Qualifications

• Minimum of one year of professional experience preferred.
• Technological savviness and proficiency in Microsoft suite required.

Responsibilities

• Supports the invoicing cycle through administrative and clerical tasks.
• Generates and disseminates billing information and correspondence.

Skills

Customer Service Orientation

Attention to Detail

Polished Communication Skills

Time Management

Inquisitiveness

Education

Bachelor's Degree in Finance

Bachelor's Degree in Accounting

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview

Our firm and our department

Are you a high-achiever seeking to further your career in a dynamic environment? Are you eager to learn new business skills and deliver important work in a stable organization? If so, consider applying for a Billing Assistant role at Mayer Brown LLP!

Mayer Brown LLP is a leading global law firm with offices in 27 key business centers around the world. We are a collegial, collaborative and diverse firm where highly motivated individuals have the opportunity and support to grow and realize their full potential. The department offers a robust training program to position you for optimal success in the role and your career!

We work in a hybrid model and are seeking a brilliant "A" player to join our Financial Operations group in this critical role.

Responsibilities

Role Overview

As a member of the U.S. Financial Operations function that issues over $1 billion in client invoices annually, the Billing Assistant supports the Billing Analysts and Lead Revenue Specialists through the monthly invoicing cycle. The Billing Assistant supports the Firm’s invoicing cycle through execution of administrative and clerical tasks. Key responsibilities include editing documents, performing process steps, generating reports, disseminating information, contributing to projects and other assignments. Critical position requirements are accurate and timely work and team and service mindsets. Performs edits to draft client invoices; executes other tasks throughout the invoice preparation process.

Role Responsibilities:

• Generates and disseminates billing information and correspondence
• Prepares and distributes client reports and information
• Maintains spreadsheets and tracks results and activities
• Supports departmental initiatives and projects
• Performs other duties as assigned

Knowledge, Skills and Abilities

• Meticulous, accurate and timely work product
• Innate customer service, team and excellence orientations
• Committed to following through and meeting deadlines
• Polished communication skills
• Passionate and inquisitive

Qualifications

• Minimum of one year of professional experience, preferred
• Bachelor’s degree in related field (Finance/Accounting etc.) preferred
• Technological savviness, required
• Proficiency in Microsoft suite (Excel/Word/Outlook) required
• Strong ability to quickly learn software applications, required

The typical pay scale for this position is between $57,300 and $75,800, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. This is a 2nd shift position that offers an 8% shift differential and either a firm paid parking or monthly transportation subsidy.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email us at [e-mail]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.