Billing and Scheduling Assistant

Reavis Page Jump LLP; New York (NY); On-site; USD 50,000 - 65,000; Part time

Job summary

A leading law firm seeks a Billing and Scheduling Assistant to support legal operations and ensure efficient billing and scheduling processes. This entry-level role requires excellent organization and communication skills, along with the ability to manage multiple priorities in a fast-paced environment. The position offers full-time or part-time options with competitive pay and benefits.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Firm Holidays

Qualifications

• Requires excellent interpersonal and communication skills.
• Ability to maintain high standards under pressure.
• Proficient in Microsoft Office suite.

Responsibilities

• Assist with monthly attorney billing.
• Prepare, review, and process client invoices.
• Respond and follow up on client requests.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

Job description

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The ideal Billing and Scheduling Assistant will be responsible for legal support and must also have a willingness to learn and grow, be resourceful and independent, and take on additional administrative, communications, and financial responsibilities over time.They should possess excellent organizational skills, strong oral and written communication skills, a strong work ethic, and be able to effectively handle multiple priorities with confidence and ease. This role is essential in ensuring accurate billing processes and efficient scheduling of client appointments and legal proceedings.

Responsibilities

- Assist with monthly attorney billing

- Prepare, review, and process client invoices, ensuring accuracy and compliance with firm policies

- Provides administrative support to attorneys and law firm operations

- Coordinates internal/external meetings, conference calls and Zoom meetings

- Responds and follows up on client requests

- Upload, organize, circulate and monitor documents via DocuSign

- Prepare client matters in multiple systems (Outlook, TABS3, Worldox)

- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events

- Assist with law firm training and presentation sessions

- Provide administrative assistance to the day-to-day operation

- Engage in client contact and responsible follow up

- Expense reports and related follow up

- Responsible for client interface and client communications

- Update attorney communications calendar and assist with all communications initiatives (articles, social media posts)

Requirements

- Requires excellent interpersonal and communication skills

- Ability to maintain high standards despite pressing deadlines

- Ability to solve problems quickly and efficiently

- Strong knowledge of general business and corporate cultures

- Ability to be flexible and handle highly sensitive, confidential, and non-routine information

- Function with ease concerning people, from colleagues to vendors and clients

- Enjoys working with people

- Confidence to “nudge” others and follow up to complete tasks on time

- Self-starter with excellent anticipation and problem-solving skills

- Comfortable working in a sometimes hectic, high-pressure environment

- Proficiency in Microsoft Office suite (Excel, Spreadsheets, and Billing Software a plus)

- Excellent judgment with the ability to manage highly sensitive and confidential information

- Strong independent thinker and self-starter

- Pay: $50,000.00 -$65,000.00 per year

- Full -Time/Part -Time

- 401(k)

- Dental insurance / Health insurance / LTD/STD/AD&D insurance

- Paid time off

- Firm Holidays include a pre-Labor Day summer break (additional days off)

- Monday to Friday in Office

- Performance and salary review after six months

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Law Practice

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