Billing and Accounting Clerk

Mirror Inc; Newton (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

Mirror Inc. in Kansas is seeking a Billing and Accounting Clerk to join our Accounting team. You will ensure accurate billing for services, follow up on missing information, and help develop systems to credential the company for commercial billing.

You will maintain client data, process AR aging, post payments, and prepare grant reports as required, while upholding HIPAA and confidentiality. This role requires attention to detail and strong communication within cross-functional teams.

Qualifications

• Proven ability to organize and prioritize work to meet deadlines.
• Proven ability with written and verbal communication skills.
• Proven ability to research and analyze data.
• Proficient in Microsoft Office applications.
• Must be proficient in computer skills and/or experience or skills with an Electronic Health Record.
• Problem Solving
• Attention to Detail
• Experience in accounting desirable
• Experience working with medical payers such as Medicare, Medicaid, and commercial insurances desirable
• Working knowledge of medical billing systems/software
• Working knowledge of coding systems; coding certification preferred
• Ability to organize and prioritize multiple tasks
• Special skills which are required include knowledge of Medical terminology, intermediate Math.

Responsibilities

• Complies and maintains current and accurate data for all clinical employees and the agency.
• Complete provider insurance applications: monitors and follows up as necessary to ensure provider ID number is received timely.
• Utilizes and maintains electronic contract files.
• Use the accounting software to input all accounts receivable charges, payments and adjustments.
• Prepare and send out statements to clients.
• Responsible for accounts receivable aging, follow-up on all past due accounts.
• Identify, track and make corrections as necessary in tandem with the accounting office.
• Provide feedback of reoccurring issues to the Controller of low-quality results for follow up.
• Responsible for daily assignment of manual and/or electronic payment and denial posting, while making accurate and appropriate contractual adjustments to governmental, managed care and commercial claims.
• Upholds Mirror vision, mission, and core values.
• Follows company wide and department policies, including but not limited to general procedures, assigned duties, and client confidentiality.
• Develop and maintain a cooperative, professional relationship with insurance network and the Mirror organization.
• Effectively present information and respond to questions from co-workers, clients’, clients’ families, outside agencies, the general public and clinicians.
• Process denied claims through working with insurance companies and facilities.
• Maintains confidentiality; adheres to all Federal Confidentiality and HIPAA guidelines/regulations
• Enter payments on accounts from remits in a timely manner.
• Oversee insurance accounts receivable processes ensuring accurate coding, billing, posting payments, and following up on non or slow payments.
• Key recurring and non-recurring journal entries each month.
• Prepare monthly, quarterly and annual grant reports as needed and maintain monthly grant reconciliations.
• Prepare other reconciliations as needed.
• Other duties as assigned by CFO.

Skills

Attention to Detail

Problem Solving

Communication Skills

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic Health Record

Billing Software

Job description

The Billing and Accounting Clerk will work collaboratively with the Mirror Accounting team to ensure proper billing of services provided by our staff, follow up with staff of missing information, and help to develop a working system to credential the company for commercial billing.Duties and Job Responsibilities:Complies and maintains current and accurate data for all clinical employees and the agency. This may also include individual clinicians and the individual Mirror residential facilities and outpatient units. Complete provider insurance applications: monitors and follows up as necessary to ensure provider ID number is received timely.Utilizes and maintains electronic contract files.Use the accounting software to input all accounts receivable charges, payments and adjustments. Prepare and send out statements to clients.Responsible for accounts receivable aging, follow-up on all past due accounts.Identify, track and make corrections as necessary in tandem with the accounting office. Provide feedback of reoccurring issues to the Controller of low-quality results for follow up.Responsible for daily assignment of manual and/or electronic payment and denial posting, while making accurate and appropriate contractual adjustments to governmental, managed care and commercial claims.Upholds Mirror vision, mission, and core values.Follows company wide and department policies, including but not limited to general procedures, assigned duties, and client confidentiality.Develop and maintain a cooperative, professional relationship with insurance network and the Mirror organization.Effectively present information and respond to questions from co-workers, clients’, clients’ families, outside agencies, the general public and clinicians.Process denied claims through working with insurance companies and facilities.Maintains confidentiality; adheres to all Federal Confidentiality and HIPAA guidelines/regulationsEnter payments on accounts from remits in a timely manner.Oversee insurance accounts receivable processes ensuring accurate coding, billing, posting payments, and following up on non or slow payments.Key recurring and non-recurring journal entries each month.Prepare monthly, quarterly and annual grant reports as needed and maintain monthly grant reconciliations.Prepare other reconciliations as needed.Other duties as assigned by CFO.Education/experience/skills:Proven ability to organize and prioritize work to meet deadlines.Proven ability with written and verbal communication skills.Proven ability to research and analyze data.Proficient in Microsoft Office applications.Must be proficient in computer skills and/or experience or skills with an Electronic Health Record.Problem SolvingAttention to DetailExperience in accounting desirableExperience working with medical payers such as Medicare, Medicaid, and commercial insurances desirableWorking knowledge of medical billing systems/softwareWorking knowledge of coding systems; coding certification preferredAbility to organize and prioritize multiple tasksSpecial skills which are required include knowledge of Medical terminology, intermediate Math.High school degree or equivalent requiredOther requirements:Employees who have been diagnosed with any type of substance use disorder or behavioral addiction/compulsion must have sustained a minimum of two consecutive years of abstinence from all intoxicating substances and symptoms of their chemical and/or behavioral addiction; and must be in full sustained remission.Job functions in this position may involve some walking, climbing stairs, bending, lifting (or assisting) up to 40/50 pounds.Awareness of the disease of addiction.