Billing Administrative Assistant

Neighborhood Healthcare; Escondido (CA); Hybrid; USD 30,000 - 41,000; Full time

Job summary

Neighborhood Healthcare is seeking a Billing Administrative Assistant to support our Billing Department in a hybrid role in Escondido, CA. The position handles claims processing, mail/scanning, insurance verification, and portal tasks to help ensure accurate billing and timely payments.

The role supports the organization’s mission to provide quality care, with four remote workdays and one in-office day, and potential growth within a dedicated community health system committed to HIPAA compliance

Qualifications

• High school diploma or GED required.
• Medical billing or coding certificate preferred.
• Experience in healthcare billing and/or FQHC environment is a plus.

Responsibilities

• Assist with preparation and submission of medical claims.
• Assist with mail distribution, scanning, and printing of primary and secondary claims.
• Assist with the Billing Ticketing Portal.
• Verify patient insurance information and eligibility.
• Follow up on unpaid or rejected claims and resubmission.
• Coordinate and schedule department meetings, including agendas and minutes.

Skills

Verbal communication

Written communication

Typing

Proofreading

Attention to detail

Organizational skills

HIPAA/compliance

Teamwork

Time management

Education

High school diploma or GED

Medical billing or coding certificate

Tools

Medical billing software

Billing Ticketing Portal

Job description

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together.

As a private, non-profit 501(C) (3) community health organization, we serve over 500,000 medical, dental, and behavioral health visits from more than 100,000 people annually. We do this in pursuit of our mission to improve the health and happiness of the communities we serve by providing quality care to all, regardless of situation or circumstance.

We have been doing this since 1969 and it is our employees that make this mission a reality. Regardless of the role, our team focuses on being compassionate, having integrity, being professional, always collaborating, and consistently going above and beyond. If that sounds like an organization you want to be a part of, we would love to have you.

ROLE OVERVIEW and PURPOSE:

The Billing Administrative Assistant provides organizational and clerical support to Neighborhood Healthcare’s Billing Department to maintain effective business office operations. This position involves various functions that ensure phone calls, records, accounts, and payments for services rendered are professionally managed.

**Please note, this is a hybrid position with a typical schedule of 4 remote workdays and 1 in-office workday (Monday through Friday, 7:00 AM – 4:00 PM). Please note that remote work eligibility is based on performance, and on-site requirements may be adjusted accordingly.**

RESPONSIBILITIES:

Assists with preparation and submission of medical claims to insurance companies

Assists with mail distribution, scanning, and printing of primary and secondary claims

Assists with the Billing Ticketing Portal

Reviews and processes all NHC Pace claims, ensuring that all claims meet proper billing guidelines and obtaining authorization

Monitors and follows up on all PACE claims to ensure payment is received and accurate

Verifies patient insurance information and eligibility

Follows up on unpaid or rejected claims and assists in resubmission

Assists with Dental Transformation Initiative (CalAIM) submission

Coordinate and schedule department meetings, including preparing agendas and minutes

Other duties assigned to meet the billing department’s needs

EDUCATION/EXPERIENCE:

High school/GED required

One year of general clerical experience preferred

Completion of a medical billing or coding certificate program preferred

Experience working in healthcare and/or FQHC community clinic is preferred

ADDITIONAL QUALIFICATIONS (Knowledge, Skills and Abilities):

Excellent verbal and written communication skills, including superior composition, typing, and proofreading skills

Ability to interpret a variety of instructions in written, oral, diagram, or schedule form

Ability to successfully manage multiple tasks simultaneously

Strong attention to detail and organizational skills

Comfortable with computers and willing to learn medical billing software

Ability to work as part of a team as well as independently

Maintain confidentiality and adhere to HIPAA regulations

Physical Requirements

• Ability to lift/carry 20 lbs/weight
• Ability to stand for long periods of time

Pay range: $22.00 - $29.41 per hour, depending on experience

Compensation Disclosure: The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.