Bilingual Safety Admin (ESS-425)

Environmental and Safety Solutions, Inc.; Saline (MI); On-site; USD 38,000 - 58,000; Full time

Job summary

Environmental and Safety Solutions, Inc. is seeking a reliable bilingual Administrative Assistant to support the Health and Safety team on a construction site. This role focuses on administrative tasks, documentation, coordination, and communication for the Project Safety Manager and on‑site staff.

You should be comfortable in a construction environment, proficient with Microsoft Office and SharePoint, and able to deliver site safety orientations in English and Spanish using a scripted approach.

Qualifications

• 2–5 years of administrative or office support experience.
• Bilingual in English and Spanish.
• Able to communicate with a diverse construction workforce.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience with SharePoint and electronic document management systems.
• Strong organizational skills and attention to detail.
• Dependent, team‑oriented with strong interpersonal skills.

Responsibilities

• Provide administrative support to the Project Safety Manager and Health and Safety team.
• Maintain safety records, project documentation, reports, and training records.
• Use Microsoft Office applications and SharePoint to manage documentation and support operations.
• Perform general administrative duties including filing, data entry, scheduling, and phone support.
• Assist with the preparation and submission of monthly reports and client reporting requirements.
• Coordinate communication between Safety Manager, project management, site personnel, clients, vendors, and external agencies.
• Assist with site logistics, meeting coordination, travel arrangements, and visitor management.
• Support implementation of safety procedures, administrative improvements, and project changes.
• Monitor tasks and deadlines, escalating issues to management.
• Contribute to efficient day-to-day operation of the site safety team.
• Maintain confidentiality and comply with company policies.

Skills

Bilingual (English/Spanish)

Communication

Organizational skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Bilingual Construction Safety Administrative Assistant.

Position Overview:

We are seeking a reliable, detail-oriented, bilingual Administrative Assistant to support the Health and Safety team on a construction project. This role will provide administrative, documentation, coordination, and communication support to the Project Safety Manager and site team.

The ideal candidate will be comfortable working in a construction site environment, proficient in Microsoft Office and SharePoint, and capable of delivering site safety orientations in a second language by following an established script.

Local candidates are preferred.

Key Responsibilities:

• Provide administrative support to the Project Safety Manager and Health and Safety team in accordance with company policies, project requirements, and established procedures.
• Maintain accurate safety records, project documentation, reports, training records, and other required paperwork.
• Utilize Microsoft Office applications, including Word, Excel, and PowerPoint, as well as SharePoint, to manage documentation, track information, and support project operations.
• Perform general administrative duties, including filing, data entry, document preparation, correspondence, scheduling, calendar management, and telephone support.
• Assist with the preparation and submission of monthly reports and other project or client reporting requirements.
• Support communication and coordination between the Safety Manager, project management team, site personnel, clients, vendors, and external agencies.
• Assist with site logistics, meeting coordination, travel arrangements, visitor management, and general team organization as needed.
• Support the implementation of required safety procedures, administrative improvements, and project-specific changes.
• Monitor assigned tasks and deadlines, promptly escalating issues or potential problems to the appropriate manager.
• Contribute to the efficient day‑to‑day operation of the site safety team and help achieve established project and individual performance goals.
• Maintain confidentiality and comply with all applicable company policies, project procedures, and site requirements.

Qualifications and Requirements:

• 2–5 years of administrative or office support experience.
• Bilingual (English and Spanish)
• Communicate effectively with a diverse construction workforce.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Experience using SharePoint and electronic document management systems.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Dependable, team‑oriented, and professional, with strong communication and interpersonal skills.