Bilingual Phone Operator/Patient Services Associate

ACE Eyecare, Inc.; Bakersfield (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

ACE Eyecare, Inc. in Bakersfield, CA is seeking a friendly Phone Operator/Patient Services Associate to greet callers and patients and ensure a positive experience. You will handle calls, collect payments, verify insurance, schedule appointments, and support front office operations.

The role requires strong communication, multitasking, bilingual English/Spanish, and experience with medical front offices. Training will cover office procedures and insurance workflows.

Qualifications

• Previous call center experience in a medical setting preferred.
• Proficient with computer systems and insurance verification.
• Professional communication with patients and staff, in person and on the phone.

Responsibilities

• Meet/exceed a daily call quota of 100 calls.
• Respond to incoming calls/messages promptly throughout shift.
• Identify questions/concerns and provide solutions.
• Handle complaints professionally and redirect to appropriate dept.
• Schedule appointments and assist with follow-ups.
• Assist walk-ins and collect payments/co-pays.
• Verify insurance eligibility and pull authorizations as needed.
• Cross-train across front office responsibilities.

Skills

Call center experience

Medical front office

Bilingual English/Spanish

Cash handling

Typing speed

Customer service

Multi-tasking

Communication skills

Office equipment

Insurance verification

Job description

Description

We are looking for a Phone Operator/Patient Services Associate for our busy Ophthalmology Office. The ideal candidate will have a friendly personality while being perceptive and disciplined. A customer oriented approach is essential as our goal is to make patients feel comfortable and valued.

Primary Duties & Responsibilities

include the following. Other duties may be assigned.

• Meet or exceed average daily call quota of 100 calls per day
• Respond to incoming calls and messages in a timely manner throughout shift
• Identify customer questions, complaints, concerns, and overall needs
• Provide sufficient answers and solutions to all customer inquiriesHandle customer complaints respectfully and professionally
• Redirect customers to appropriate department or team when needed
• Schedule appointments in appropriate time frames
• Follow all communication procedures, policies, and guidelines during every customer interaction
• Assist patients with scheduling follow up appointments
• Assist with walk-in patients
• Collecting payments/co-pays
• Verifying insurance eligibility and pull authorizations as needed

As team members, staff will be cross trained in all areas of front office to help assist in other departments when needed.

Requirements

Required Skills and Qualifications:

• Previous call center and medical front office experience preferred.
• Working knowledge of computer systems
• Ability to professionally communicate with patients, employees and others both on phone and in person.
• Ability to use basic office equipment, such as: computer, scanner, facsimile machine, telephone, credit card machine, photocopier.
• Efficient in typing
• Excellent in customer service
• Ability to multi task and prioritize
• Knowledge of cash handling and cash drawer management
• Bilingual in English and Spanish
• Knowledge of medical insurance

Reports to

Front Office Manager

Classification

Full-time position

Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.