Bilingual Patient Service Representative (Arlington Heights)

Orthodontic Experts Ltd; Arlington Heights, Northern (IL, KY); Hybrid; USD 54,443,000 - 57,308,000; Full time

Benefits offered by this job

Paid Training

Travel Pay

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Paid Time Off

Orthodontic Treatment - free/discount

Job summary

Orthodontic Experts Ltd is seeking a Patient Service Representative to warmly welcome visitors, answer calls, manage the front desk, and provide essential administrative support. You will collect patient information, check in and out patients, handle payments, and maintain accurate communications logs.

The role includes occasional travel to Glendale Heights and Mundelein clinics. The position requires a high school diploma, 3 years of customer service, 2 years of patient service, and bilingual

Qualifications

• 3 years of customer service experience.
• 2 years of patient service experience.
• Bilingual in Spanish is required.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Access).

Responsibilities

• Answer all phone calls and return voicemails.
• Check-in new and existing patients and notify clinical staff.
• Collect patient information for registrations and HIPAA forms.
• Process check-outs, collect payments and schedule next visits.
• Maintain front desk and comm-log with patient communications.
• Review daily clinic schedule and adjust as needed.
• Assist with marketing events and travel to sister clinics as required.
• Perform cash handling and ensure accuracy of transactions.

Skills

Customer service

Patient service

Bilingual Spanish

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Description

About us:

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

• Accountability


• Continuous Improvement


• Inclusion


• Integrity


• Respect


• Teamwork


• Transparency

Job Description:

As a Patient Service Representative, you will be responsible for providing a warm welcome to all visitors and providing them with the necessary information and assistance they need. You will also be responsible for answering incoming calls, managing the front desk, and providing general administrative support

Tasks include but are not limited to:

• Answer all phone calls.


• Listen and return all voicemails left in front of office phones.


• Check-in new and existing patients and let the clinical staff know that the patient has arrived.


• Collect all necessary patient information for new patients (Patient registration form, Medical History Form, HIPAA privacy notice)


• Check out patients (collect payments, make next appointment)


• Handle questions and provide information to walk-in patients.


• Maintain comm-log up to date with all necessary patient/parent communication information.


• Review the daily schedule of the clinic for any changes.


• Check the daily schedule in advance and fill in any open spots with bondings/adjustments/new patient consultations at least two days prior. Adjust clinic hours based on the schedule.


• Review for Bonding approvals


• Check if all bondings are Approved and Active with insurance (the day before & day of the appointment).


• Understand cancellation policy and reiterate it to patients.


• Print end of the day reports.


• Maintain office/reception area cleanliness.


• Check and reply to all office emails


• Check collected payments against the report and check all credit card transactions.


• Call patients with outstanding balances


• In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks.


• Participate in Marketing events


• Cash handling


• Other tasks as assigned

Requirements

• High school degree or GED equivalent


• 3 years of customer service experience


• 2 years of patient service experience


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access.)


• Excellent problem solving and de-escalation skills.


• Excellent written and verbal communication skills


• Bilingual - Spanish

Working Hours/Pay:

• Monday – Wednesday 8:45am – 5:00pm


• Thursday - Friday 6:45am – 3:00pm


• 2 Saturdays per month


• Two 9:45am- 6:00pm Shifts per month


• Rate of pay - $19.00 to $20.00


• 1010 S.Arlington Heights Rd Arlington Heights, IL 60005


• Travel to Glendale Heights , Mundelein clinics for coverage

Benefits (for our full-time employees)

• Paid Patient Service Representative Training


• Travel Pay (when traveling to sister clinics farther than 15 miles away from base clinic)


• Medical, Dental, Vision, and Life Insurance


• Short-Term Disability


• Employee Assistance Program


• Health Savings Account


• Dependent Care Account


• 401(k) and matching


• Paid Time Off


• Identity Theft Protection - LifeLock


• MetLaw


• Pet Insurance


• Free and discounted Orthodontic Treatment


• Monthly Bonuses