Bilingual Patient Access Representative

Clinical Health Network For Transformation (CHN); United States; On-site; USD 24,796 - 35,817; Full time

Benefits offered by this job

Health Care Coverage

Flexible Spending Accounts

Health Savings Account

Short-Term Disability

Life Insurance

Employee Assistance Program

Retirement Plan with 3% match

Paid Time Off

Job summary

Clinical Health Network for Transformation (CHN) is seeking a Bilingual Patient Access Representative I (PAR I) to support Planned Parenthood’s mission by delivering friendly, efficient service to patients in English and Spanish. This full-time, remote role handles calls, scheduling, insurance verification, and pre-registration, while ensuring HIPAA compliance and high patient satisfaction.

The ideal candidate will navigate complex workflows, assist with appointments, and screen for financial

Qualifications

• High school diploma or equivalent required.
• Secondary language proficiency in Spanish required.
• Strong phone and verbal communication skills with active listening.
• Customer focus and adaptability to different personalities.
• Ability to multi-task, set priorities, and manage time effectively.
• Ability to work a flexible schedule.
• English language proficiency.
• Demonstrated dedication to Planned Parenthood’s mission, vision, and values.

Responsibilities

• Navigate systems and complex workflows; handle calls, online requests, and faxes.
• Answer incoming calls professionally and assist patients.
• Maintain a positive, welcoming attitude in patient interactions.
• Register new patients in the EHR; book, cancel, and reschedule appointments for reproductive healthcare.
• Input and update insurance information; relay messages to providers.
• Assist patients in finding appropriate providers and appointments.
• Use the EHR to guide patient care and eligibility screening.
• Screen for financial assistance using real-time eligibility; escalate complex questions.
• Notify patients of visit changes and provide pre-visit instructions.
• Adhere to HIPAA and department workflows; meet performance metrics.
• Provide training and support to colleagues; participate in ongoing QA.

Skills

Bilingual Spanish-English

Phone communication

Customer service

Time management

Adaptability

Education

High school diploma or equivalent

Associate degree or equivalent experience

Job description

The vision of Clinical Health Network for Transformation (CHN) is to support the mission and promise of Planned Parenthood to bring high-quality, affordable care to every member of our communities. CHN is a collaboration between Planned Parenthood affiliates across the United States.

CHN is looking for individuals who are committed to supporting our shared goal of strengthening and enhancing our awareness and commitment to advancing the cause of health equity in our organization.

The primary responsibility of Patient Access Representative I (PAR I) is to represent Clinical Health Network for Transformation (CHN) to consumers in a friendly, positive, and effective manner. The Bilingual PAR I will be responsible for successfully fielding and resolving a large volume of inquiries via phone and other potential contact methods within the Patient Access Center in Spanish or English. This will include following communication scripts, scheduling appointments, verifying patient insurance, pre-registering patients for their appointments, screening for alternate funding sources, properly advising patients of service estimates and performing other tasks that allow patients to visit their health center seamlessly. The Bilingual PAR I will be responsible for evaluating all requirements to ensure that appropriate information has been obtained. The Bilingual PAR I will need to provide exceptional customer service, treating all callers with dignity and respect and striving to anticipate and meet their needs. Working collaboratively with other Patient Access Center team members, PARs will strive to achieve quality and performance standards defined in training and leadership communications. The Bilingual PAR I reports directly to the Patient Access Supervisor.

Essential Functions

• Demonstrate proficiency navigating systems, working with complex workflows, managing telephone calls, online requests, and/or faxes and other contact channels
• Answer incoming calls professionally and seek to assist the patient however possible
• Maintain a positive, welcoming attitude in all patient interactions
• Offer prompt assistance to patients for a variety of services, including the following: Registering new patients into the EHR system; Booking, canceling, and rescheduling appointments for reproductive healthcare, including abortion services; Inputting and updating insurance information; Relaying patient communications to provider; Providing patients with pre-visit instructions as needed; and Transferring calls to appropriate nurse advice staff when necessary
• Assist patients with identifying a provider and appointment that is appropriate for their care
• Use EHR systems effectively to guide the patient’s care
• Screen patient for financial support using real-time eligibility (RTE), while escalating more complex questions
• Contact patients to notify when visits are canceled or rescheduled
• Inform patients about negative or abnormal STI results (excluding HIV) per strict protocols
• Place the patient first in all interactions, including adhering to all HIPAA guidelines and regulations
• Provide training, support, and mentoring to colleagues
• Work with supervisors to achieve the established performance metric standards
• Use the phone system to track activities
• Participate in ongoing training and quality assurance exercises
• Adhere to all established workflows, scripting, and department greetings
• Meet performance goals for patient experience, quality, productivity and all performance metrics
• Participate in special projects and performs other duties as assigned
• Demonstrate a commitment to CHN and Planned Parenthood’s mission related to health equity, especially centering racial equity, and deep sense of accountability to community
• Demonstrate a commitment to learning about and enhancing practices related to racial equity and the impact of structural racism on healthcare systems
• Work and build trust across cultural differences

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties, and skills. Other duties may be added, and this job description can be amended at any time.

Qualifications And Experience (Required)

• High school diploma or equivalent experience
• Secondary Language Proficiency (Spanish)
• Strong phone and verbal communication skills along with active listening
• Customer focus and adaptability to different personality types
• Ability to multi-task, set priorities, and manage time effectively
• Ability to work a flexible work schedule
• English language proficiency
• Demonstrated dedication to Planned Parenthood’s mission, vision, and values

Qualifications And Experience (Preferred)

• One year of experience in contact centers, pre-access, patient access, admissions or hospital business office, or physician practice office or equivalent customer service experience
• Familiarity with call center systems and practices
• Associate degree, or equivalent experience

Work Location, Hours and Equipment

• 100% fully remote in the U.S.
• Available to work full-time (37.5 hours/ week) Monday - Saturday between the hours of 8 AM - 7 PM Eastern Time; additional hours as needed
• Must have a dedicated workspace conducive to maintaining HIPAA compliance, confidentiality, and providing exceptional customer service
• Company provided laptop, monitor, and headset

Key Requirements

• Commitment to advancing race(+) equity in one’s work: interested in expanding knowledge about the role that racial inequity plays in our society
• Awareness of multiple group identities and their dynamics, bringing a high level of self-awareness about personal identity, empathy, and humility to interpersonal interactions
• Demonstrated ability to communicate clearly and directly as well as hear and act on feedback related to identity and equity with the aim to learn
• Strong sense of accountability to equitable practices
• Understanding of the impact of identity dynamics on organizational culture
• Commitment to CHN and Planned Parenthood’s 'In This Together' service ethos, workplace values, and service standards

$18 - $26.50 an hour

CHN believes in fair and equitable pay.

Above is the pay range for this role. Please note that actual salaries may vary within the range, based on factors including, but not limited to, education, training, experience, professional achievement, and business need. Placement higher in the range is typically reserved for candidates with extensive, directly related experience and a demonstrated record of exceptional expertise.

Competitive benefits package

• Health Care Coverage (Medical, Dental, & Vision); eligibility for full-time, regular employees on date of hire
• Flexible Spending Accounts and Health Savings Account
• Short-Term Disability and Basic Life & AD&DD Insurance provided by CHN
• Voluntary elections for Long Term Disability and Additional Life & AD&DD Insurance available at cost
• Employee Assistance Program
• Retirement Plan, 3% employer match after one year of service
• Paid Time Off Program includes accrual-based PTO, Health Time Off (HTO), and nine (9) paid Holidays

Clinical Health Network for Transformation (CHN) is an equal employment opportunity employer. We comply with all applicable laws prohibiting discrimination based on race, color, religion, gender and gender expression/identity, age, ethnicity, national origin, ancestry, physical or mental disability, uniformed service member/veteran status, marital status, medical condition, pregnancy, sexual orientation, citizenship status, genetic information, as well as any other category protected by federal, state, or local.

We are committed to building an inclusive workplace that values racial & social justice. We strongly encourage all persons to apply, including members from all racial and ethnic groups and members of the LGBTQIA+ community.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.