Bilingual Office Manager

Fidelis Logistics; Aurora (CO); On-site; USD 68,000 - 75,000; Full time

Benefits offered by this job

Bonus opportunities

Overtime opportunities

Paid vacation and holidays

Health coverage

401(k) participation

Life insurance

Career growth

Job summary

Fidelis Logistics, located in Aurora, CO, seeks an organized Office Manager to lead operations, payroll, and clerical tasks in a fast-paced environment.

You will supervise administrative staff, manage inventory, and coordinate with corporate to ensure timely vendor payments and accurate reporting. Strong math, MS Office, and payroll systems experience are essential.

Qualifications

• High School Diploma or GED required.
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred.
• Experience supervising administrative staff, especially in Shipping & Receiving.
• Strong knowledge of inventory control and ability to resolve discrepancies.
• Payroll, reporting, and inventory management require solid math skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems.
• Excellent organizational, multitasking, and problem‑solving skills to handle priorities and deadlines.
• Strong verbal and written communication to interact with teams, management, customers, and vendors.

Responsibilities

• Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks.
• Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments.
• Gather daily end‑of‑shift documentation for internal and customer reporting requirements.
• Keep management updated by reviewing reports, summarizing data, and identifying trends.
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance.
• Prepare payroll for processing to ensure accurate and timely employee payments.
• Report and maintain production records, inventory documentation, and shipping & receiving manifests.
• Resolve transaction discrepancies and manage carrier no‑shows.
• Collect and process proof of delivery for customers as requested.
• Perform daily/weekly reconciliations to prevent pallet inventory variances.
• Support hiring, onboarding, and training office personnel to ensure effective integration into the team.

Skills

Payroll

Inventory control

Organization

Multitasking

Communication

Team coordination

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Inventory/payroll systems

Job description

Bilingual Office Manager - Lead, organize, and Elevate Operations!

Are you a highly organized leader who thrives in a fast‑paced environment? Do you excel at keeping operations running smoothly while managing multiple responsibilities? If you have a passion for efficiency, problem‑solving, and team leadership, we want YOU as our next Office Manager!

Why Choose Fidelis?

• Competitive Wages: $68,000-$75,000 annual salary plus bonus.
• Fidelis Cares Program – Because life happens, and we’ve got your back.
• Overtime Opportunities: Boost your earnings.
• Paid Vacation and Holidays: Enjoy work‑life balance.
• Comprehensive Health Coverage: Medical, Dental, and Vision plans.
• Financial Security: 401(K) participation and Employer Sponsored Life Insurance.
• Career Growth: Open career paths and upward mobility.

What We're Looking For

• High School Diploma or GED required.
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred.
• Prior experience supervising administrative staff, especially in Shipping & Receiving.
• Strong knowledge of inventory control and ability to resolve discrepancies.
• Solid math skills for payroll, reporting, and inventory management.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems.
• Excellent organizational, multitasking, and problem‑solving skills to handle priorities and deadlines.
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors.
• Ability to work independently and collaboratively in a fast‑moving environment.
• Detail‑oriented mindset for accuracy in payroll, reporting, and administrative functions.
• Familiarity with high‑volume or fast‑paced industries is a plus.
• Willingness to work extended hours when needed to meet deadlines or support operations.

What You'll Do

• Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks.
• Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments.
• Gather daily end‑of‑shift documentation for internal and customer reporting requirements.
• Keep management updated by reviewing reports, summarizing data, and identifying trends.
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance.
• Prepare payroll for processing to ensure accurate and timely employee payments.
• Report and maintain production records, inventory documentation, and shipping & receiving manifests.
• Resolve transaction discrepancies and manage carrier no‑shows.
• Collect and process proof of delivery for customers as requested.
• Perform daily/weekly reconciliations to prevent pallet inventory variances.
• Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance.

Our employees proudly say, "Fidelis CARES!"

Join us and be part of a team that values hard work, dedication, and a commitment to excellence. Apply today and build your career with Fidelis!

In compliance with C.R.S. § 8-5-201(1) and C.R.S. § 8-5-201(2), Fidelis Logistics is committed to sharing all opportunities for promotion to all current employees and the public along with salary compensation ranges and general description of bonuses and other compensation. Fidelis Logistics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative, at all job levels, all employment is decided on the basis of qualifications, merit and business need.