Bilingual Medical Records Clerk

GraceMed Health Clinic Inc.; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

GraceMed Health Clinic in Wichita, KS seeks staff who can maintain and organize patient medical records with scrupulous attention to privacy and accuracy. The role supports physicians by preparing and routing charts, handling releases of information, and maintaining documentation and charging records.

The position involves scanning prescriptions, coordinating with pharmacy and triage staff, and ensuring the records area remains orderly and compliant with privacy requirements.

Responsibilities

• Maintains the medical record files; sorts, files and collates lab/pathology reports and notes into correct patient records per procedures.
• Pulls charts for designated reasons and prioritizes appointments per established procedures.
• Files and retrieves medical records per filing system; researches missing records as required.
• Reviews medical records for completeness and notes deficiencies to supervisor.
• Scans Rx refills into telephone encounters; ensures correct pharmacy and providers; routes to triage nurse.
• Prints records for Release of Information requests and documents charges.
• Keeps the medical records area clean and orderly.
• Assists in developing and documenting job-related protocols.
• Maintains patient confidentiality at all times.

Tools

Excel

Job description

Practicing at GraceMed

If you are a healthcare professional, we appreciate your interest in practicing in a community health setting at GraceMed. This is a clinical environment where you can be a part of a diverse team of professionals who come together to address the whole health of the patient. Youll make a difference you can see every day as you care for patients who are often high-risk because of their underserved status. Youll be fully supported by a staff and organization set up to let you focus on delivering care. And youll be part of a team that has distinguished itself for its quality of care and outcomes.

• Reporting Relationship: Reports to the Director of Community Cares
• Supervision Responsibilities: No
• Essential Role: Provides patient care services to complement the providers role of delivering primary health care services at GraceMed Health Clinic, Inc.

Duties & Responsibilities

• Maintains the medical record files; sorts, files and collates information such as laboratory and pathology reports and clinic notes; files into the correct patient medical records file in the appropriate sequence and in accordance with established procedures.
• Pulls charts for designated reasons; upon request of other staff members, for messages, prescription refills, or lab reports. Assigns medical problems as priority for scheduled appointments per established procedures.
• Files and retrieves medical records in accordance with established filing system and predetermined priorities; researches lost or missing records in accordance with established procedures.
• Examines patient medical records for completeness and ensures all required information is included; refers to supervisor for any noted deficiencies.
• Scans RX refills into telephone encounters; ensures the correct pharmacy and providers are listed; assigns telephone encounter to the correct triage nurse for the provider.
• Prints medical records in order of receiving for Release of Information requests: doctors offices, patients, lawyers, insurance companies, etc. Maintains excel spreadsheet documenting charges (if applicable). Documents patient records appropriately.
• Maintains cleanliness and orderliness of the medical records area.
• Assists in the development and documentation of protocols related to his or her job functions.
• Maintains patient confidentiality at all times.

Working Conditions

• Medical office setting. Ability to sit and/or stand for long periods of time. Bending, stooping, and lifting (up to 50lbs.) may be required.
• Interaction with physicians, patients and other office personnel. May involve contact with angry, upset or ill persons.
• May involve potential exposure to blood and body fluids and other hazardous substances.
• Must have visual acuity and manual dexterity to interface with computer. Must have auditory acuity to handle phone calls.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.*

*This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA) (May 1995).*

Confidentiality: As an employee of GraceMed Health Clinic, Inc., you are bound by principles of medical ethics. You have both a legal and moral obligation to protect the privacy of our patients. In the course of your work, you will have access to confidential information regarding patients, and/or the practices' confidential business. It is essential that you refrain from any discussions regarding personal information about a patient, a patient's condition, a patient's finances, proprietary company information, and/or the practices' confidential business with any third person. This includes, but is not limited to, other employees, your spouse, family or friends. CONFIDENTIALITY IS SO IMPORTANT THAT ANY BREACH OF THIS POLICY WILL BE CONSIDERED GROUNDS FOR TERMINATION. Review and signature of the Agreement is a condition of employment.

GraceMed Health Clinic is an equal opportunity organization and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or for any other discriminatory reason prohibited by applicable law.*