Bilingual Marketing Events Coordinator

HealthTexas Primary Care Doctors; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HealthTexas Primary Care Doctors is seeking a Marketing Events Coordinator to represent the organization at marketing and outreach events aimed at patient acquisition of MA HMO patients. You will help grow HealthTexas while upholding our mission and values.

The role involves planning and executing events, coordinating logistics, working with the Agent Relations Team, handling materials and attendee support, tracking expenses, and contributing to post-event reporting.

Qualifications

• 1–3 years of experience in event coordination, marketing support, or administrative roles.
• Experience in healthcare, community outreach, or customer-facing roles preferred.
• Bilingual in Spanish required.

Responsibilities

• Assist in planning and executing marketing, community, and outreach events.
• Coordinate event logistics including venue reservations, equipment needs, catering, décor, and event supplies.
• Coordinate schedules and reconciles billing with main vendor for event setup.
• In collaboration with the Agent Relations Team, assists in the dissemination of marketing materials to the community as well as HealthTexas clinics.
• Serves as a point of contact for vendors, partners, and internal departments to ensure event requirements are met.
• Prepares and organizes event materials, signage, promotional items, and informational packets.
• Provides day-of event support: setup, breakdown, registration, attendee assistance, and troubleshooting.
• Maintains event calendars, timelines, and checklists; ensures deadlines are met.
• Tracks event expenses, process invoices, and support budget monitoring.
• Assist with event-related communications, including invitations, announcements, social media posts, and follow-up messages.
• Collect event feedback, attendance records, and outcome metrics to support post-event reporting.
• Maintains inventory of marketing and event supplies, ensuring materials are stocked and organized.
• Collaborates with the marketing team to align events with brand and messaging standards.
• Performs general administrative duties such as filing, copying, ordering supplies, preparing meeting materials, and maintaining records.
• Other duties as assigned.

Skills

Organizational skills

Time-management

Bilingual English/Spanish

Communication

Customer service

Teamwork

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Marketing/Communications degree

Tools

MS Office

Canva

Job description

HealthTexas Primary Care Doctors is seeking a Marketing Events Coordinator to represent the organization at marketing and outreach events aimed at patient acquisition of MA HMO patients. You will help grow HealthTexas while upholding our mission and values.

The role involves planning and executing events, coordinating logistics, working with the Agent Relations Team, handling materials and attendee support, tracking expenses, and contributing to post-event reporting.