Bilingual Japanese Assistant Planning & Project Manager

APA International Placement Consultants; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for an Assistant Planning & Project Manager to support various special projects and enhance communication within the firm. This role involves preparing presentation materials in both Japanese and English, coordinating time-sensitive meetings, and providing administrative support to senior management. The ideal candidate will possess strong organizational skills, a deep understanding of financial institution operations, and the ability to work collaboratively across departments. Join a dynamic team that values effective communication and strategic planning, while enjoying a hybrid work environment that balances office and remote work.

Benefits

401K

Dental insurance

Medical insurance

Life insurance

Hybrid work environment

Qualifications

• 3+ years of experience in financial services supporting management.
• Basic knowledge of financial institution operations and corporate culture.

Responsibilities

• Support implementation of special projects and prepare materials in Japanese and English.
• Assist with planning employee communications for the CEO Office.

Skills

Japanese language proficiency

Business English proficiency

Collaboration skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Our client, an international brokerage firm, is seeking an Assistant Planning & Project Manager.

Description:

1. Support the implementation of various special projects, including preparing presentation materials in Japanese and English, organizing and tracking the development of project documentation, and assisting the Head of CEO Office in the presentation of such materials to Tokyo HQ.
2. Manage and assist with the coordination of time-sensitive committee meetings and agendas in collaboration with Front Office and Finance Department Senior Management.
3. Assist with the planning and preparation of firm-wide employee communications on behalf of the CEO Office, Board of Directors, and Tokyo HQ.
4. Act as a supporting liaison.
5. Offer administrative support to the Head of CEO Office as well as the Chairman and CEO/President.
6. Communicate and share knowledge of all open projects with other CEO Office staff.

Requirements:

1. Native Japanese w/ business level English required.
2. Bachelor’s degree with 3+ years of experience supporting internal management in the financial services industry.
3. Possesses basic knowledge about financial institution operations and understands the corporate culture.
4. Superior collaboration and interpersonal skills.
5. Ability to anticipate and accommodate the ongoing needs of Senior Management across multiple departments and Tokyo HQ.
6. Highly organized and detail-oriented.
7. Comprehensive knowledge of Microsoft Office programs including PowerPoint, Excel, Word, and Outlook.
8. Excellent written and verbal communication skills.

Benefits: Hybrid work environment, with 3 days working at the office location and 2 days working remotely. A great benefit program including 401K, dental, medical, life insurance, etc.