Bilingual Assistant Program Director, Holy Family Day Home

Compass Family Services; United States; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

Retirement plan

Job summary

Compass Family Services seeks an Assistant Program Director to assist the Program Director in managing the Holy Family Day Home site. You will handle administrative duties, compliance, reporting, and daily operations while working closely with staff and families. The role requires bilingual capability, nonprofit experience, and comfort with state/funder requirements.

The position is full-time, on-site in San Francisco, with a 37.5-hour week and occasional schedule variations to meet center needs.

Qualifications

• Fluent Spanish and English required.
• One year administrative experience required.
• Experience with Title V programs and early childhood education in SF, with CDE/MRA funding.
• CPR/First Aid certification (or eligible).
• Comfortable in nonprofit setting serving low-income families.

Responsibilities

• Assist Program Director in daily operations, administration and compliance.
• Prepare reports for government funders (monthly, quarterly, annual).
• Enroll and certify families for subsidies and food programs, maintain required documentation.
• Maintain immunization/health records and prepare for licensing/audits.
• Oversee petty cash, attendance reporting, and daily sign-in/out processes.
• Interact with parents, provide center updates, and address concerns.
• Supervise Receptionist, Security Guard, and Family Service Coordinator.

Skills

Bilingual Spanish/English

Administrative experience

Nonprofit sector experience

Computer skills (MS Office)

Education

CPR/First Aid certification

ECE units preferred

Title V/CACFP funding knowledge

Tools

Word

Excel

Outlook

Job description

Organization: Compass Family Services is a 100+ year old nonprofit working on the front lines of San Francisco’s homeless crisis. We provide families experiencing or at risk of homelessness with comprehensive support to address immediate needs and ensure long-term success.

Program: Holy Family Day Home offers a progressive, Reggio Emilia-inspired preschool curriculum which emphasizes individualized learning, self-exploration, play-oriented lessons, and child-initiated, teacher-led education. Daily activities include early literacy lessons, STEM learning, small classes in the art studio, and outdoor education in the community garden. These are all supported by our highly-qualified teaching staff and a wide variety of age-appropriate teaching tools.

Schedule: Monday – Friday, 37.5 hours per week. Exact schedule will vary but candidates should be available to work opening (7:30am) or closing (5:00pm) depending on Center need.

Location:299 Dolores St, San Francisco. Full time on site.

Organizational Core Competencies:Accountable / Adaptable / Client-centered / Collaborative / Committed to diversity, equity, inclusion and belonging / Resourceful

Responsibilities: The Assistant Program Director assists the Program Director in the management and day-to-day operation of the program site, including but not limited to administrative duties, fiscal and contractual compliance, funder reporting, safety and health, and program implementation. Specific job responsibilities include:

• Prepare monthly, quarterly and annual reports for government funders
• Enroll and certify families in state and local childcare subsidies and food program programs by collecting, verifying and maintaining documentation to meet state income and eligibility requirements, and ensure that client files are in compliance and up-to-date as required by the California Department of Education (CDE), the SF Department of Childhood (DEC), the Child and Adult Food Program (CACFP), Community Care Licensing and other government funders
• Oversee compliance with and reporting for the Child and Adult Food Program (CACFP).
• Maintain the school’s current children’s immunization and health information/records file system.
• Prepare for contract and licensing reviews, audits and visits in accordance with city, state and federal regulations and guidelines
• Keep teacher manual and parent handbooks up-to-date
• Attend meetings and trainings as required by city and state agencies
• Perform bookkeeping duties by collecting and recording parent fees and donations, and maintaining, distributing and reconciling petty cash
• Support Receptionist in timely and accurate collection of daily attendance, absences, and electronic parent sign-in and sign-out, as well as the follow-up daily on absences, and complete monthly attendance reporting
• In collaboration with the Program Director, interact with parents to keep them informed on Center goings-on, answer questions and address concerns
• Oversee volunteers and supervise coordination of in-kind donations
• Work collaboratively with program staff and consultants as well as with other Compass programs and other external stakeholders
• Conduct tours with prospective children/families and provide orientation to incoming families
• Onboard prospective families with information on health policies and required proper documentation.
• Oversee, implement and update safety and emergency procedures for the program, including compliance with twice-yearly Safety Month and maintaining mandated emergency supply inventory
• Assume authority in an emergency and when the Director is not on-site
• Purchase supplies and complete monthly expense reporting
• Supervise: Front Desk Receptionist; Security Guard: Family Service Coordinator
• Supervise foster grandparents.
• Ensure all families enroll in Sparkler and complete appropriate developmental screenings of their children prior to enrollment

Qualifications:

• Fluent Spanish and English required
• One year administrative experience required
• Experience working with Title V programs and early childhood education in SF, along with experience with CDE and MRA funding
• Training in CACFPrequired
• CPR/First Aid certified (or eligible)
• Comfortable working in a non-profit setting serving low-income and high-risk families
• Proven ability to work effectively with adults and children from diverse cultural and linguistic background
• Possess good computer knowledge and skills in Internet Explorer, Word, Excel and Outlook
• Deep commitment to and demonstrated success discussing, integrating, and promoting diversity, equity, inclusion and belonging throughout a complex and dynamic organization.
• Candidates who have at least 6 units of ECE preferred. If candidate doesn’t have the units when starting the role, willingness to obtain the units within the first year of employment.

Compensation and Benefits:

• Salary: $75,000 – $85,000 annually
• Paid time off: 4 weeks of vacation your first year, 5 in your second. Also paid holidays, sick time, family leave.
• Insurance: health, dental and vision insurance are fully covered by Compass for employees and dependent children. We also provide long term disability and life insurance.
• Retirement: after one year of work, Compass contributes an amount equal to 5% of your salary into a retirement account; this vests during years 2-6.

Consistent with the Americans with Disabilities Act and California civil rights law, Compass Family Services will provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the agency.

Requests for reasonable accommodation apply to all aspects of the hiring process. If reasonable accommodation is needed, please use the answer box for the final question of the job application to let us know.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an equal opportunity employer and actively seek to recruit a diverse workforce. Employees must embrace the idea that Diversity, Equity, Inclusion, and Belonging contribute to the success of our underserved communities, and therefore to shared prosperity in our city and region. Compass Family Services is committed to the continuous work of implementing specific actions that will disrupt systemic prejudice and improve equity across programs and departments, to become an example to partners who also believe in a culture of inclusion that leverages diversity.

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